Unit Secretary- General Pediatrics

Position: Unit Secretary- General Pediatrics - FT

Department: 35106 Navicent Health Medical Center - Nursing:
Pediatrics C2M

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 36

Schedule Details/Additional Information: Saturday 7a-11p, Sunday 7a-11p, Monday 7p-11p

Pay Range

$16.80 - $25.20

Major Responsibilities

Assures timely and accurate order entry and verification

• Accurately enters orders into computer and records current time on order sheet.
• Reviews all charts for stat/now orders and immediately notifies nurse of orders.
• Follows correct procedure in relaying orders to Pharmacy and other departmentsli>
• Clarifies all unfamiliar orders with nurse, physician or physician extender.
• Follows through on order verification, flagging charts and 24 hour verification.
• Effectively manages different levels of downtime/recovery.
• Schedules and successfully completes all PRISM update training courses.

Maintains medical record and assures HIPAA regulations met

Maintains user class confidentiality.

• Prints and collates appropriate documents.
• Assures only authorized individuals attain access to patient charts/ PHI (Patient Health Information) and maintains confidentiality.
• Assures documents filed correctly and in a timely manner.
• Splits charts when required and maintains split charts according to policy.
• Assures sufficient blank forms and materials are in chart.
• Keeps charts neat, clean, in good repair and labeled appropriately.
• Assures appropriate chart copies made for patient transfer.
• Assures sufficient chart packets assembled.
• Breaks down discharge charts per policy in preparation for pickup by HIM.
• Assures all pages/forms are labeled with correct patient identification.

Serves as central communication and reception hub for the unit

• Relays patient and family requests promptly and correctly.
• Relays alarm information promptly and correctly.
• Initiates and coordinates phone calls to ancillary departments, employees, and other members of the healthcare team as requested/required, keeping up with phone and beeper assignments.
• Recognizes and assists physicians and other disciplines in locating charts, staff, lab and radiology reports.
• Serves as main receptionist for patients, families, visitors, and others on the unit.

Maintains order and cleanliness of the central station and operations of designated equipment

• Maintains neat and clean work area to include central station.
• Maintains and trouble shoots office and communication equipment (i.e. fax, printer, scanner, etc.).
• Changes/ removes printer paper, toner, etc.
• Completes work orders for Facility Management and Clinical Engineering and follows up on status check list.

Assures timely throughput patient processes

• Maintains unit log book accurately and timely.
• Admits, transfers and discharges patients according to procedure, including entry into various Clinical Information and communication Systems.
• Assures timely communication with Charge Nurse/ patient’s nurse and other departments to assure optimal patient throughput.
• Prepares patient armbands and information as requested.
• Ensures bed tracking process is utilized for initiating changes in bed status.
• Manages discharge/ transfer charts in a timely manner, assuring no delays in process.

Facilitates obtaining supplies and materials for patient care, assuring appropriate charges

• Ensures all supplies are counted, ordered and charges are captured as appropriate for unit.
• Assists with stocking of supplies as appropriate.
• Orders forms and supplies for unit to assure appropriate stock.
• Facilitates obtaining equipment, supplies, or blood as appropriate.
• Enters charges and other information into various systems as appropriate.

Demonstrates Commitment to Coworkers and professional growth

• Facilitates correct placement of all communications received from printer—notifies patient’s nurse of any orders entered by physician.
• Attends 50% of staff and quarterly MR meetings, reading and initialing minutes of all missed meetings.
• Attends relevant in-service education.
• Performs other duties as assigned.
• Demonstrates Commitment to Co-workers for Health Care.
• Complies with unit-specific articulated job expectations.

Licensure, Registration, and/or Certification Required

None

Education Required

High school diploma or GED…