Police Clerk

Summary

The incumbent of this position serves as a clerk/receptionist and police matron for the Lynnwood Police Department. The position is under the direct supervision of the Records Supervisor and the Support Services Commander with overall supervision by a Deputy Chief of Police.

Work is normally performed in an office environment and within the detention facility or out-of-doors at emergency scenes in all types of weather conditions. Equipment utilized includes standard office equipment and personal computer with associated software and peripherals. May drive a vehicle during adverse weather conditions and have contact with dissatisfied or abusive individuals.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Performs clerical duties as they relate to receptionist and clerk responsibilities of the operation of a police department.
• Meets the public at the counter and answers questions, provides information or solicits information in connection with reports of crime, lost or found articles, requests for service, questions about animal control, etc.
• Sells animal licenses, collects impound and other animal fines, sells bicycle licenses, receives bail and fines for the court, maintains petty cash drawer properly. Accepts and receipts property and money left for prisoners in custody.
• Handles people with emergencies - both in person and on the telephone.
• Enters case, accident and criminal history information into a computerized police records management system.
• Answers a multi-line telephone system and provides or solicits information relating to police matters.
• Types short memoranda, envelopes, follow-up, etc.
• Maintains various files, including accident and incident report files, correction notices, impound sheets, and bicycle licenses as well as process various city and bail receipts.
• Processes teletypes received, arranges and transfers paperwork to the city attorney and court, disseminates copies of accident and incident reports, and receipts money.
• Processes gun checks, firearm transfers, and concealed pistol license applications.
• Operates equipment such as computer terminals, teletype, radio, intercom, copiers, fax machines, typewriter.
• Maintains contact with the court regarding in-custody prisoners as well as with all interlocal agreement cities.
• Performs duties of a police matron for in-custody female prisoners such as searching, taking statements and attending the female prisoners while they are in custody.
• Processes juvenile referrals, aids in transporting and caring for underage children and other individuals who are brought to the station for various reasons.
• Keeps a log of people visiting prisoners. Checks visitors to make sure they meet requirements.
• Answers questions in regard to prisoners - amount of bail, charges and release information.
• Maintains and properly processes reports taken and turned into the records section.
• Disseminates police records to authorized agencies, insurance companies and individuals following state law.
• Monitors various alarms and summons help depending on alarm.
• Other duties as assigned.

• Knowledge of office procedures.
• Ability to communicate effectively, courteously and tactfully with the public.
• Ability to testify in court.
• Ability to read and analyze statutes and other written communications and have satisfactory writing ability to draft reports, citations and simple memoranda.
• Ability to proficiently operate a computer and related software and peripherals.
• Ability to follow paperwork processes in a detailed manner.

• Manual dexterity and visual acuity to operate a personal computer.
• Ability to reach above shoulders, bend horizontally and bend at waist.
• Ability to speak and hear to communicate and exchange information with others both in person and on the phone.
• Visual acuity to read and compose various correspondence and other documentation.
• Ability to perform the required physical activities at police emergency and disaster scenes.
• Ability to climb stairs, be on one s feet, lift people and equipment.
• Ability to work outside in all types of weather conditions.

Must possess a valid Washington State Driver's License and a driving record acceptable to the City s insurance carrier. Must be able to pass a police background investigation (to include no recent illegal drug usage), polygraph and psychological test as required.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may…