General Affairs Administrator; NJ

We are H Mart, the largest Asian supermarket chain in America. Starting in 1982 with a single store in Woodside, Queens, H Mart has grown to include more than 67 stores across the United States.

H Mart is America’s premier Asian food destination and provides groceries and everyday essential needs as well as upscale products.

H Mart offers a full line of Asian foods as well as a broad range of Western groceries to complement its full scale offering to that of a traditional supermarket.

H Mart is also known for its innovative new food halls which are an extension of over 37 years of providing eateries in its stores.

The General Affairs Coordinators primary job function is to maintain office coordination and administrative support to the organization, ensuring the utilization and execution of appropriate systems and tools for the entire teams’ success.

Additionally, the General Affairs Coordinator will support internal customers establishing within the US with company vehicle operation, housing, travel and lodging arrangement, and any ad hoc needs to support smooth operation of internal customers

Responsibilities, but not limited to:

• Administrative support to include, but not limited to processing invoices, outside vendor registrations, scheduling, project support, event organization support, employee birthday cards, and company vehicle record keeping, etc.
• Maintain good condition of company vehicle repairs, on-time regular maintenance by managing company internal mechanic service, outside dealership service, and local car repair shop service as well as company vehicle inspection, safety recalls, etc.
• Manage Company Vehicles  Daily Log-book (Vehicle log, Registration, Insurance Card, etc.)
• Maintain good record of company vehicles  important auxiliary items (ex. Fuel Card, EZ-Pass, Navigation, etc.)
• Company resort operation management including organizing maintenance structure, creating instructions for usage, arranging house-keeping repair and maintenance structure for interior and exterior equipment.
• Handling Insurance claim for Car accident until settlement
• Follow-up/on after Insurance claim is completed
• Collective renewal of Insurance purchase for all vehicle (2 times per yr.), by comparing and analyzing with last realization and price quotation and handling relevant approval of renewal and PR process
• Manage Company Resort Reservation system and create guidance for how to use the resorts. Help employees for application and approval of the company resorts usage including managing the resorts  schedules; shipping Key Package and return the Package
• Payment processing for company lodging rental and utilities and vacation house
• Internal Mobility Support:
  Housing, vehicle, insurance, phone, etc.
• Organize and reconcile travel arrangements for all members and guests including flights, lodging, and transportation
• Issue and process lunch scheduling and vouchers
• Answer and direct calls, and support internal customers
• Prepare for meetings and events including organizing, setting up/cleaning up lunches, booking conference rooms, setting up projector or video conference equipment, etc.
• Book meeting rooms, prepare water/refreshments, make restaurant reservations, etc.
• Responsible for handling general affairs and office management, e.g. photocopy machine, printer, telephony, office equipment (not including IT), workstations,
• Ensure general up-keep of the electricity, water, AC, site kitchen, pantry, snacks, food and beverage service, and utility services
• Procurement/inventory control of office stations, and pantry supplies, office equipment and supplies.
• Record keeping of office assets (e.g. workstation labels, desktops/laptops labels etc.)
• Maintain and manage office related contract/membership and list of office assets.
• Organize the conference room reservation and Web conference set up if need be

• Associates Degree preferred
• Minimum 1-2 year experiences providing support to a manager, or small office, required.
• Demonstrated ability to work with the Company President, directors, and managers and to coordinate a high volume of diverse assignments, effectively handle competing priorities, and maintain…