Business Coord Supv

Job Description

Supervise a variety of business functions for the assigned program area, including budget development and monitoring, financial and account management, records management, procurement, administrative activities, and project tracking and reporting.

• Accounting: Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyse financial transactions, verify payment documents, and perform data reconciliations.
• Budgeting: Assist in developing assigned budget, supply projected costs, monitor expenditures, and prepare financial status reports.
• Business Practices and Policy: Ensure best practices are applied to work activities and comply with established policies, procedures, and guidelines.
• Business and Administrative Support: Provide administrative support services to the assigned program area.
• Contract Administration: Process, verify, and track assigned contracts; analyse contract documents to ensure services are delivered in accordance with contract terms, conditions, policies, and procedures; process change orders appropriately; serve as first point of contact with vendors to resolve routine contract administration problems.
• Procurement: Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures; procure items from state contract and resolve billing discrepancies; review procurement records to ensure financial activities comply with state and VDOT requirements.
• Program Analysis and Reporting: Research and compile data and prepare reports or presentations for a variety of programs or projects.
• Records Management: Organize and maintain records for the assigned program area per established retention schedules and policies.
• Supervision: Provide supervision to staff, assign work, set deadlines, and give feedback.

• Ability to analyze, research, reconcile, and evaluate data.
• Ability to communicate effectively and provide direction, training, and guidance.
• Ability to communicate effectively, both orally and in writing, with diverse groups of people.
• Ability to develop and deliver policy and provide consultant support.
• Ability to develop and implement planned courses of action.
• Ability to handle multiple tasks and priorities.
• Ability to interpret and apply policies and procedures.
• Ability to provide technical training.
• Ability to supervise, lead projects and teams, and direct the work of others.
• Ability to train and evaluate employees.
• Considerable knowledge of general accounting and auditing principles, procurement procedures, inventory management controls, and budget administration.
• Knowledge in the development and management of contracts.
• Knowledge of program and contract evaluations.
• Knowledge of state management operating principles.
• Knowledge of state payroll operations, records retention, budget management and development.
• Knowledge of supervisory principles and practices to include performance management and discipline.
• Knowledge of the principles and practices of procurement and contracts, payroll, accounts payable, records retention and state policies and procedures.
• Skill in basic computer operations.
• Skill in the use of computers and web-based applications.

• Experience using financial management and budgeting computer programs.
• Experience with Word, Excel, Access.
• Knowledge of GAAP, accounting policies, practices, procedures.
• Knowledge of budget development and monitoring.
• Knowledge of supervisory principles, practices to include performance management and discipline.

• A combination of training, experience, or education in Accounting, Business Administration, Public Administration, or related field desired.
• Administrative experience supervising and coordinating a variety of business functions for a designated program area.
• Experience using Cardinal system.
• Experience with state budgeting practices and procedures.
• Experience working with state contract administration, payroll, accounts payable and procurement.

Click below to learn more about the Competency Model associated with this Position.