Accounting & HR Support Specialist; Construction/Low Voltage
Listed on 2026-02-28
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Accounting
Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Accounting Assistant
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Accounting & HR Support Specialist (Construction / Low Voltage)Job Title:
Accounting & HR Support Specialist (Construction )
Position Summary
We are seeking a detail-oriented and highly organized Accounting & HR Support Specialist to support both our Finance and Human Resources functions within a growing low voltage contracting company. This role combines bookkeeping, AIA progress billing, job costing, payroll support, and HR/recruiting coordination.
The ideal candidate will have construction accounting experience (including AIA billing and job costing) and hands-on HR administrative or recruiting experience. This position plays a critical role in maintaining financial accuracy, supporting workforce growth, and ensuring smooth back-office operations.
Key ResponsibilitiesAccounting & Finance Responsibilities
- Prepare and submit monthly AIA progress billings (G702/G703 forms)
- Process customer change orders
- Maintain accurate job cost reports
- Track labor, material, subcontractor, and overhead costs by project
- Compare actual costs vs. budget
- Assist in WIP (Work-in-Progress) reporting
- Support month-end and year-end closing processes
- Accounts Payable (Enter vendor invoices in Quick Books Online)
- Accounts Receivable reconciliation
- Assist with payroll processing (per diems' calculations)
- Post job openings on hiring platforms
- Screen resumes and coordinate interviews
- Assist with offer letters and onboarding paperwork
- Coordinate onboarding and new hire documentation
Education & Experience
- Associate or bachelor’s degree in accounting, Finance, HR, or related field (preferred)
- 5+ years of bookkeeping or construction accounting experience
- Experience with AIA billing and progress billing required
- Experience with job costing in construction environment required
- 2+ years HR or recruiting administrative experience preferred
- Proficiency in Quick Books Online
- Experience with construction management software (Buildertrend and Simpror) preferred
- Strong understanding of: AIA G702/G703 billing, WIP reporting, Job cost allocation, Microsoft Excel, Familiarity with payroll systems (Paychex)
- Strong attention to detail (Required)
- High level of professionalism
- Ability to manage multiple priorities
- Analytical thinking
- Organized and process-driven
- This position requires maintaining a clean, well-groomed, and professional appearance appropriate for a client-facing construction environment
- Comfortable working in a fast-paced construction environment
Preferred Experience (Construction
- Trades)
- Experience working in electrical, low voltage, or specialty contracting
- Understanding of certified payroll
Full-time
In-office
Reports to:
Controller
- Accurate job profitability tracking
- Timely and compliant billing
- Efficient hiring and onboarding
- Strong internal controls
- It serves as a bridge between operations, finance, and workforce management.
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