Procurement Administrator

Hours: 35 hours per week, Monday to Friday

At Innovus we are committed to delivering market‑leading solutions and professional services, and as an Administrator you will contribute to our vision of being recognised as the market leading provider of services to the UK’s property sector.

Act as the main point of contact for all Procurement and Supply Chain inboxes and provide a high standard level of service regarding external supplier queries and internal property manager queries.

This role reports to the Procurement Manager and works within a team of up to 10 colleagues.

• Act as the first point of engagement for the New Supplier Request (NSR) process, triaging all enquiries to the appropriate teams and responding to queries in a timely manner.
• Monitor and help out with the other Procurement mailboxes when the need arises.
• Maintain the incoming mailbox to ensure all requests are responded to and track and monitor that subsequent actions are completed.
• Liaise with contractors/suppliers over the phone or email as part of the PQQ/onboarding process.
• Set up contractors/suppliers onto P2P and any other internal systems.
• Amend contractor/supplier records on all internal systems.
• Extract key data spend reports for Category Buyers from various systems including Power Bi.
• Source existing contractors and non‑approved contractors for Ops from the Safe Contractor portal.
• Liaise with Safe Contractor, our partner, regarding any onboarding/accreditation queries.
• Create and send response letters on behalf of the Procurement Department.
• Task‑manage escalated requests using appropriate communication methods.
• Take meeting minutes when required.
• Attend weekly team meetings.

• Demonstrable experience of delivering an exceptional service to internal stakeholders and external suppliers.
• Confident, articulate communicator – both orally and in writing; able to build relationships with all types of internal customers, key stakeholders and suppliers with a resolution‑focused mentality and creative approach.
• Able to work with autonomy and as part of a wider team.
• Efficient in maintaining administration and record‑keeping electronically.
• Demonstrable ability dealing with problems and challenges effectively.
• Ability to work under pressure, meet deadlines, prioritise and manage time effectively.
• Excellent IT skills, social‑media awareness and up‑to‑date with new technology.

We support you with all of the technology, training and support that you need to do your job well. We offer competitive salaries and a range of benefit packages, and we also provide a range of exclusive discounts on extra benefits to help you and your family make the most of your money, safeguard your future and look after your health.

We’re committed to promoting diversity at Innovus and recruit on merit. We will consider applications from job‑share applicants. Innovus is an inclusive employer and provides equal employment opportunities to all qualified applicants. If you have an additional need at any stage of our recruitment and selection process, please let us know so we can accommodate you.

Click the apply button to start your application for this role. You will be asked to upload your CV and answer a few questions, and may also be asked to complete verbal and numerical reasoning tests online.

Due to our sector, all roles are subject to an Enhanced DBS.

If you meet the criteria for the role, we’ll be in touch to arrange a short telephone interview. Candidates shortlisted will be invited to attend a first interview with the hiring manager and another member of our team.

Salary
:
Up to £65,000 per annum plus car allowance. (£45,000 per annum plus car allowance for certain locations.)

Locations
:
Birmingham, Office – Worcester, West Midlands;
Bedfordshire, Berkshire, Birmingham, Bristol, Buckinghamshire, Dorset, Essex, Field, Hampshire, Hertfordshire, Kent, London, Middlesex, Northamptonshire, Nottinghamshire, Oxfordshire, Somerset, South East, Surrey, Sussex, West Sussex, Wiltshire, Worcestershire, Remote.