Business Coordinator Faculty Affairs

Extended Job Title

Business Coordinator for Faculty Affairs

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

43388

Up to 25%

Maximum: $25.50

Minimum: $16.50

Basis:
Hourly

8:00am - 12:00pm; 1:00pm - 5:00pm M-F

Lubbock

Day

Full Time

Resume / CV

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

• 5 years or more experience in Microsoft Office Programs/Microsoft 365 Programs (e.g. Outlook, Word, Excel, PowerPoint, One Drive).
• Experience using Canva and/or graphic design programs.
• Experience with TTUHSC-SOM faculty procedures.
• Knowledge of TTUHSC and SOM policies and procedures in relation to faculty.
• Currently employed with TTUHSC.
• Knowledge of Faculty Success by Watermark.

• Coordinates and provides instructional materials and videos to faculty for Faculty Success (FS), including but not limited to information for annual faculty evaluations, Mid-Cycle Review, Tenure and Promotion, annual scholarship report, etc.
• Generate documents (applications, self-evaluations, etc.) from FS as necessary for the above-mentioned processes. Assist faculty with the Faculty Success program as needed.
• Coordinates the Mid-Cycle Review Process. Prepare and distribute documents required for the Mid-Cycle Review process.
• Work with department faculty and staff to review procedures and proper, required documentation.
• Work through the process/steps with each participating faculty or department. Assist applicants with application development from Faculty Success.
• Utilize Workflow Manager for process completion.
• Prepare and complete the process for the SOM Faculty and Dean's Committee Nominations, including the annual election process and periodic roster updates. The election process is completed through Qualtrics.
• Assist with processing new SOM faculty for all paid and non-salaried faculty, including updates.
• Maintaining the AAMC Faculty Roster (FAMOUS). Keep all information correct and current.
• Coordinates the annual SOM Faculty Committee self-nomination process with the IT division. This includes initiating the process, monitoring nominations, verifying the eligibility of faculty nominees, overseeing elections, and providing information to the Associate Dean and Dean.

• Distribute exit interviews via Qualtrics for those faculty resigning or retiring. Schedule exit interviews with the Associate Dean.
• Complete annual property management inventory.
• Assist OFRA staff and the Office of the Dean with the Annual Dean's Faculty Appreciation Celebration.

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app
4.ttuhsc.edu/payplan.

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace