Executive Asst to President

Position: Executive Asst to the President

Extended Job Title

Executive Asst to the President

Position Description

Performs administrative and coordinator work in the office of a President to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters.

Requisition

43380

Travel Required

Up to 25%

Pay Grade Maximum

salary commensurate with related education, experience and/or skills

Major/Essential Functions

• Manage calendars for the President and Executive Chief of Staff, coordinate meetings, and ensure timely follow-up on calendar requests from internal and external stakeholders.
• Keep the President’s daily schedule on track, greet meeting attendees, initiate virtual meetings, and provide the President with agendas and other relevant documents.
• Collaborate with other members of the Office of the President operations team to ensure efficient daily operations of the President’s office, including answering phones, staffing the front office, and distributing correspondence.
• Collaborate with other members of the Office of the President team to coordinate travel for the President and Executive Chief of Staff and process reimbursements for expenses in compliance with the Office of the President.
• Assist in the planning and execution of the Office of the President and university projects and events.
• Provide support in drafting and editing key documents and presentations as needed.
• Assist in preparing materials for Board of Regents meetings and assist with the coordination of logistics for related activities.
• Proactively identify and ensure timely communication about emerging or unexpected challenges in order to minimize disruption to the Office of the President's operations.
• Handle sensitive information with the highest level of confidentiality and professionalism.

Grant Funded?

No

Pay Grade Minimum

salary commensurate with related education, experience and/or skills

Pay Basis

Monthly

Work Location

Lubbock

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Experience with travel coordination and event planning.
• Experience working in an executive office setting in higher education.
• Demonstrated proficiency in drafting and editing executive-level documents and presentations.

Department

President Lbk

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app
4.ttuhsc.edu/payplan.

Occasional Duties

• Contribute to the overall success of the Office of the President by performing other duties as assigned.

Shift

Day

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications

Bachelor's degree plus eight years of highly skilled related experience in an executive or upper-level administrative office. Additional education may substitute for experience on a year-for-year basis.

Does this position work in a research laboratory?

No

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees.

To view this report, visit the TTUHSC Clery Act website at https://(Use the "Apply for this Job" box below)..

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start…