Accounting Specialist

The Accounting Specialist is a professional responsible for handling specific accounting tasks, ensuring accuracy and compliance within an organization's financial operations. The Accounting Specialist's duties include Accounts Payable (AP), rent, utilities, and van fleet. They play a crucial role in managing operational expenses and related financial records for the company. This specialist ensures that bills are paid on time, expenses are accurately categorized, and financial data related to these areas is maintained effectively.

Key Responsibilities

• Accounts Payable (AP) Management:
  • Processing and entering vendor invoices for goods and services in Net Suite.
  • Verifying vendor accounts by reconciling monthly statements and related transactions.
  • Preparing and processing electronic transfers and checks.
  • Responding to vendor inquiries and resolving discrepancies.
  • Maintaining accurate vendor files and payment histories.
• Lease and Utility Accounting Support:
  • Processing rent payments for various properties or equipment leases in Visual Lease.
  • Assisting with the input of lease data into accounting systems, ensuring compliance with lease accounting standards (ASC 842) as directed by senior accountants.
  • Maintaining the lease and utility schedules for all properties to ensure accuracy and timeliness of payments.
  • Contact and establish relationships with landlords to ensure a trusting relationships.
• Van Fleet Expense Management:
  • Processing invoices related to the company's van fleet, including fuel, maintenance, repairs, insurance, registration, and lease payments.
  • Tracking fleet operating costs and reporting on cost efficiency.
  • Managing expense reimbursements related to fleet usage.
• General Accounting Tasks:
  • Assisting with month-end and year-end closing procedures.
  • Performing general ledger account reconciliations for assigned areas.
  • Preparing various financial reports as needed.
  • Ensuring adherence to company policies and procedures.

Essential Qualifications

• Educational Background:
  An Associate's or Bachelor's degree in accounting, finance, or a related field.
• Experience:
  
  Typically 2-5 years of experience in accounting, with specific experience in Accounts Payable or general ledger reconciliation being highly beneficial.
• Technical Proficiency:
  • Strong proficiency in accounting software, preferably Net Suite (but not required)
  • Advanced Excel skills (spreadsheets, formulas, pivot tables) are preferred.
• Knowledge:
  Solid understanding of basic accounting principles (GAAP).

Skills and Abilities

• Accuracy and Attention to Detail:
  Critical for ensuring correct recording and payment of expenses.
• Organizational
  
  Skills:
  
  Managing multiple accounts, invoices, and deadlines effectively.
• Problem-Solving:
  Identifying and resolving discrepancies with vendors or internal stakeholders.
• Communication:
  Clearly communicating with vendors, internal departments, and management.
• Time Management:
  Prioritizing tasks to meet payment deadlines and reporting schedules.

Work week:
Monday - Friday, 8:00 a.m. to 5:00 p.m.
May work some overtime and some weekends, depending on time of year and workload.