Administration Assistant

Our client, a specialist electrical engineering consultancy and delivery team providing excellence acrosss regulated industries supporting critical infrastructure projects through expert engineering, project management, and design services. are lookimg for an Administration assistant.

Providing proactive and highly organised Administration support a close-knit team of expert engineers, project managers, and designers. This is a varied, hands-on role suited to someone with a can-do attitude, strong Microsoft Office skills, and a willingness to take ownership of office administration and contract support activities.

Working from their Lowestoft office, you will play a key role in keeping projects, documentation, and day-to-day operations running smoothly, with a particular focus on supporting the Contracts Manager under the supervision of the Office Manager.

Administrative & Office Support include:
 
Provide comprehensive administrative support to the engineering and project delivery team
Manage incoming calls, emails, post, and general office correspondence
Maintain well-organised electronic and hard-copy filing systems
Assist with document control, version management, and record keeping
Support day-to-day office operations in a small team environment  Contracts & Project Support include:
 
Assist with preparation, formatting, and issuing of contracts, reports, and project documentation
Track and organise contract-related correspondence and records
Support project administration including meeting notes, action logs, and document registers
Help coordinate project timelines, deadlines, and key deliverables  Microsoft Office & Documentation:
 
Produce and format documents using MS Word, Excel, Outlook, and Power Point  
Maintain spreadsheets for tracking projects, costs, and documentation
Assist with data entry, reporting, and basic analysis as required  Coordination & Organisation
 
Arrange meetings, prepare agendas, and coordinate diaries
Support internal and external communications with clients and suppliers
Assist with ordering office supplies and liaising with service providers  
Skills & Experience

Essential:
 
Strong working knowledge of the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Proven administrative experience, ideally in a technical, engineering, or project-based environment
Excellent organisational and time-management skills
High attention to detail and accuracy
Confident communicator with a professional and approachable manner
A proactive, flexible, and hands-on approach to work  Desirable:
 
Experience supporting contracts, engineering, or construction projects
Familiarity with document control processes
Experience working in small office or team-based environments
Exposure to water, utilities, electrical engineering, or DSEAR-related industries  
Personal Attributes:  
Positive, can-do attitude with a willingness to learn
Reliable, adaptable, and comfortable taking initiative
Team-oriented, yet capable of working independently
Calm and effective under pressure and changing priorities  
What they

Offer:

A supportive and friendly working environment
The opportunity to work closely with experienced engineers and project professionals
Varied and meaningful work supporting critical infrastructure projects
Long-term role within a stable and respected specialist business  
If you are an organised and motivated administrator looking to play a key role in a specialist engineering team, we would love to hear from you