Market Manager - Seasonal

Market Manager - Seasonal Classification Definition

To perform journey level clerical duties in support of the Police Department records program; to process various police reports and enter data into records management system; to maintain highly confidential records; and to perform a variety of clerical tasks relative to assigned area of responsibility.

This is the full journey level class within the Police Records Assistant series. Employees within this class are distinguished from the Police Records Assistant I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

This class is distinguished from the Senior Police Records Assistant in that the latter possesses a specialized functional or technical expertise within the area of assignment and performs the most complex duties assigned to the class including providing lead direction and training over lower level staff.

Receives general supervision from higher level management or supervisory staff.

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Receive and process confidential police reports according to established guidelines; copy and distribute to proper departments.
• Receive, process and file a variety of documents including accident, crime and arrest reports, stolen, lost or recovered vehicles, criminal and traffic warrants, citations, warrants and related police documents, files and records; process according to established guidelines; copy and distribute to appropriate department or outside agency.
• Disseminate records information to department staff, outside law enforcement agencies, the public and other employees according to established guidelines.
• Respond to public inquiries in a courteous manner; provide information within the area of assignment; receive payments; resolve complaints in an efficient and timely manner.
• Receive and respond to teletype machine calls; maintain records of teletypes of received.
• Conduct specialized research; compile various statistics as needed; assist various law enforcement staff in locating needed information including reports and records.
• Perform criminal background checks as assigned; secure warrant information from other agencies; prepare court documents; review dealers' slips of gun sales to determine if purchaser has a criminal record.
• Prepare and type a variety of correspondence, reports, forms and specialized documents from drafts, notes, dictated tapes or brief instructions; proofread other documents as needed.
• Maintain and update accurate computerized police records and reports; merge duplicate name records; correct data base errors as needed.
• Provide assistance in the maintenance of crime statistics.
• Perform related duties and responsibilities as required.

Experience:

Two years year of administrative clerical program experience.

Training:
Equivalent to the completion of the twelfth grade. Ability to type accurately at a net of 35 wpm.

Operations, services and activities of a municipal police department records program.

Rules, regulations, policies and procedures governing the release of confidential and sensitive information.

Legal terminology and practices involving criminal reports and records maintenance.

Principles and practices of police report preparation.

Principles and practices of data entry.

English usage, spelling, grammar and punctuation.

Principles and practices of record keeping.

Mathematical calculations.

Modern office procedures, methods and equipment including computers and supporting word processing and spreadsheet application.

Pertinent Federal, State and local codes, laws and regulations.

• Perform a wide variety of journey level duties in support of a police department records program.
• Accurately enter police reports and other legal information into the computer.
• Interpret, explain and apply rules, regulations, policies and procedures in the processing and distribution of sensitive and confidential files and records.
• Prepare clear and concise documents and reports.
• Perform research duties in assigned program area.
• Respond to requests and inquiries from the general public.
• Type at a speed necessary for successful job performance.
• Operate office equipment including computers and supporting word processing and spreadsheet applications.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain mental capacity which allows for effective interaction and communication with others.
• Maintain physical condition appropriate to the performance of assigned duties and…