Office Manager

T.E.M. Group Inc. is looking for a highly organized, adaptable, and people-savvy Office Manager to take on a pivotal role in our growing company. This role is not just about keeping things running — it’s about improving processes, solving problems, and supporting every department to ensure smooth operations.

With a team of ~70, this person will interact with everyone — from field crews to leadership — so strong communication, emotional intelligence, and the ability to work with different personalities are essential. If you're a detail-oriented, proactive problem solver who thrives in a fast-paced environment and enjoys keeping operations, compliance, and team coordination running smoothly in the construction industry, this is the role for you.

Why Join T.E.M. Group?

At T.E.M. Group Inc., we build careers, not just jobs. As a family-owned, employee-driven electrical contracting company, we believe in hard work, teamwork, and continuous improvement. We take pride in tackling the toughest, most complex industrial electrical projects in Kentucky, and it’s our highly skilled and dedicated team that drives our success.

We take our work seriously — but not ourselves too seriously. We foster a fun, collaborative work environment where problem-solving, innovation, and mutual respect are at the core of what we do.

If you’re looking for a company where you can make an immediate impact, learn new skills, and grow your career, this is the place for you.

The Role & Growth Potential:

This is a multi-faceted role that blends office management, HR, safety, compliance, accounting, and IT coordination. The scope of this role can expand based on experience and ambition:

• Someone with strong leadership skills could evolve into a key decision-maker in HR, operations, or other areas of the business.
• Someone who prefers administrative support can focus on ensuring smooth day-to-day operations.

The ideal candidate is a proactive problem solver who wants to own and improve key areas of the company, with the flexibility to take on greater leadership responsibilities over time.

Key Responsibilities:

This is a diverse, multi-faceted role with responsibilities spanning across office management, HR, safety, accounting, compliance, and tech support.

Office & Administrative Support

• Oversee day-to-day office operations, ensuring smooth workflows.
• Maintain company records, office organization, and meeting coordination.
• Manage vendor relationships relating to office administration.

Employee & HR Support

• Serve as the first point of contact for employee questions and requests.
• Assist HR manager with hiring, onboarding, and offboarding employees, including setting up tech access.
• Administer work gear, benefits, and 401(k) information.
• Oversee the company Apprenticeship program and required reporting.
• Potential for greater involvement in HR leadership based on experience.

Safety Program & Compliance Support

• Assist with OSHA compliance, safety program tracking, and workers’ compensation claims.
• Monitor employee safety training completions and certifications.
• Support fleet tracking, safety, and compliance.

Payroll & Financial Support

• Assist accounting team with payroll accuracy, compliance, and reporting.
• Handle bank deposits and financial reconciliation.

Compliance & Fleet Management

• Oversee OSHA, DOT, and other compliance reporting.
• Assist with permits, job-site inspections, and regulatory compliance.
• Act as the go-to person for company tech support, including overseeing various software and systems and working with our IT team.

Event Planning

• Plan and execute company events, meetings, and celebrations.
• Handle any additional tasks to support the greater TEM team as needed.

Who You Are:

• A problem-solver who thrives in a fast-paced environment.
• Highly organized, detail-oriented, and proactive.
• Tech-savvy and comfortable learning new systems.
• Able to wear multiple hats and juggle various responsibilities while prioritizing tasks effectively.
• Excellent communication skills, both written and verbal.
• Emotionally intelligent and able to work well with a wide range of personalities.
• Prior experience in office management, HR, payroll, or compliance is a plus. (Experience in construction or electrical contracting is an even bigger plus!)
• Willingness to learn, grow, and take on more leadership over time.

Benefits & Compensation:

• Competitive Salary: $55K - $75K (based on experience)
• Fully covered health insurance (medical, dental, vision)
• 401(k) retirement plan with company contribution
• Paid time off & company holidays
• Opportunities for professional growth and career advancement
• Be part of a high-performing, tight-knit team in a growing industry
• Work Schedule:
  Monday – Friday, 7:00 AM – 4:30 PM in office (1-hour lunch). Potential overtime during peak times.

Equal Opportunity Employer, including disabled and veterans.