HIM Technician, Ambulatory Care Building

Position: HIM Technician, Ambulatory Care Building, 8:00a-4:30p
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** Primary

Location:

** Ambulatory Care Building - UMC#
** Address:
** 550 South Jackson St.Louisville, KY 40202#
** Shift:
** First Shift (United States of America)#
** Job Description

Summary:

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* Job Description:

**** WE ARE HIRING!
**** Shift:
** First - 8:00a - 4:30p
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* Location:

** Ambulatory Building, 550 S Jackson., Louisville, KY  40202
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* Job Summary:

** This position is responsible for all activities that enable protected health information (PHI) to undergo processing and committal to permanent electronic storage in the Electronic Medical Record (EMR), while preserving the integrity of patient’s Legal Health Record (LHR) for future retrieval and accessibility. Responsible for prepping, scanning, indexing and releasing of patient care documents into the Health Information Management System (HIMS) to ensure document filing accuracy and positive patient identification.

In addition, is responsible for the release of patient records to the patient and physician for “in-person” requests at the facility. Maintains a positive and professional relationship with all departments and physicians to ensure continuity and the highest quality of patient care. Able to perform multiple tasks with frequent interruptions, maintain the privacy and confidentiality of patient records, and utilize multiple hospital computer systems to perform daily tasks.

Responsible for processing a wide variety of internal and external medical records requests in compliance with HIPAA and HITECH regulations, hospital policies, and state law. Interact as needed with internal customers to include but not limited to hospital staff, physicians and their offices, and other revenue cycle team members. Actively participates in department and hospital performance initiatives when needed to ensure ULH success.
• Ensure availability of patient medical records, in a timely manner, to all authorized users within U of L Health participating in the treatment and care of the patient.

• To ensure the medical record filing systems are properly and correctly maintained and all loose record materials are filed in a timely and accurate manner.  
• Ensures that 100% of the scanned images are accurate for the following data points:o Patient name  o Patient medical record number  o Patient encounter number  o Verify image scanned into the correct document/folder type  o Verify correct date order of documents within a folder  o Verify correct page orientation  o Verify scanning quality
• Ensure the overall accuracy and quality of the scanned record as well as verify the integrity of scanned images as compared to the paper or original copy.

• Demonstrates working knowledge of the HIMS and EMRs for accurate retrieval, location, and verification of patient name, account number, and MRN.

• Ability to operate HIMS and equipment – fax, microfilm, scanner, transcription system, EMR, ROI, etc.  
• Maintain a working knowledge of requirements for valid HIPPA-Compliant and CFR 42 (Code of Federal Regulations regarding confidentiality of substance abuse records) ROI authorizations.

• Meet minimum productivity standards for prepping and indexing patient medical records in the EMR according to policy and within established time frames with a 98% accuracy rate.

• Meet deadlines and coordinates work to achieve maximum productivity and efficiency.

• Adapt quickly to change in job assignment from prepping, scanning, release of information or indexing to accommodate the daily needs of the department.

• Report scanning and indexing errors and/or discrepancies to HIM Supervisor/Manager.  
• Receive incoming ROI requests from physicians or patient walk-up timely, including date stamping all requests and highlighting pertinent data to facilitate processing.  
• Ensure productivity standards are met for processing all requests on-demand when possible.  
• Scan all ROI authorization forms and pertinent patient documentation into EHR daily.  
• Retrieve patient’s medical records, copy/upload medical records accurately and correctly according to requests, established procedures, and established standards of quality  
• Demonstrate working knowledge of HIPAA/HITECH guidelines regarding ROI…