Development Administrative Assistant

Overview

This role serves as a critical administrative function within the Development Team, ensuring accurate processing and acknowledgment of donor data and fundraising activity, as well as the delivery of precise and timely reports.

• Primarily responsible for ensuring the accuracy of donor data and timely gift processing within the Arreva fundraising database;
• Accurately process and document daily donations in the database;
• Complete the month-end donation reconciliation process for accounting;
• Create and maintain donor acknowledgments and year-end tax information mailings;
• Create and maintain donor email and mailing lists;
• Manage stewardship mailing lists;
• Occasionally assist as backup to the Office Administrator with the front door traffic and answering/transferring calls;
• Performs clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for the team; and
• Perform other related duties as assigned.

• Knowledge of Donor Database administration;
• Knowledge of basic accounting;
• Knowledge of Microsoft Office Suite or related software;
• Basic knowledge of how to operate standard business equipment;
• Excellent verbal and written communication skills;
• Excellent organizational skills and attention to detail;
• Excellent time management skills with a proven ability to meet deadlines;
• Excellent interpersonal skills;
• Ability to maintain a positive, professional attitude;
• Ability to communicate effectively with staff, donors, and partners;
• Ability to prioritize tasks;
• Ability to function well in a high-paced and at times stressful environment;
• Outstanding ability to communicate in person, in writing, and over the phone;
• Ability to type a minimum of 40 words per minute; and
• Commitment to the mission, values, and goals of SVDP.

• High School Diploma;
• Donor database experience required;
• Four (4) years of administrative experience preferred;
• A combination of education, training, and experience that results in demonstrated efficiency in performing the work may be substituted;
• Successfully pass any required pre-employment background and drug screening;
• Valid driver’s license and personal vehicle insurance; and