Administrative Manager - Child and Family

ESSENTIAL JOB FUNCTIONS

• Supervises assigned business professional staff members within designated division, including hiring and training, delegating work, evaluating job performance, and assuring continuity/back‑up of division's business operations.
• Maintains division's business systems and processes (e.g., scanning, data entry, billing, daily deposits, scanning, consistent with SCS's standardized business practices); regularly evaluates division's business systems and processes to ensure adherence to SCS's standards; identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes.
• Runs, or ensures that others run, miscellaneous division‑wide daily, weekly, and monthly reports (e.g., division productivity and caseload) and, upon request, special reports (e.g., no‑show, billable services by individual staff); assesses validity of division‑wide reports; when reports are inaccurate, engages in problem‑solving to correct inaccuracies.
• Ensures that every site within division has functional business systems in place for maintenance and repair of work site and equipment and management of office supply inventory.
• Ensures that every site within the division has designated liaison to Payroll.
• Ensures that every site within division has designated liaison to Accounts Receivable, performing various billing functions (e.g., grants, case management).
• Monitors division's fiscal status and participates in planning/budget development process.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job‑related tasks other than those specifically presented in this description.

• Completion of specialty program of 18 months’ to 3 years’ duration in Business, Office Administration, or a related field.
• Associate’s degree in business or related field, preferred.

• Six‑to‑eight years' administrative experience, performing administrative or business professional tasks.
• Four years’ experience supervising others performing similar business professional work.
• Advanced knowledge of Microsoft Office Suite.
• Strong oral and written communication skills.
• Good analytical and problem‑solving skills.
• Ability to supervise and lead a group.

• Advanced knowledge of Microsoft Office Suite.
• Valid driver's license.
• Automobile insurance required.
• Reliable transportation is required.

• Position has no unusual physical demands; individual has discretion about walking, standing, etc.
• Position requires lifting up to 10 pounds, with occasional lifting of ledgers, medical records, or computer runs.
• Position may occasionally require walking or standing, stooping, or bending.
• Occasional exposure to office chemicals or continual use of a video display terminal.

Full time