Executive Assistant

Overview

A respected Louisville organization is seeking an exceptional Executive Assistant to provide high-level administrative and operational support within a fast‑paced, high‑visibility environment. This role is ideal for someone who brings structure, clarity, and precision to complex priorities and operates with the highest level of professionalism and discretion.

• Full ownership of a dynamic, fast‑changing executive calendar
• Prioritization of meetings, commitments, and strategic initiatives
• Coordination of internal and external communications
• Preparation of agendas, materials, presentations, and follow‑up actions
• Support for travel planning, logistics, and executive‑level coordination
• Acting as a trusted liaison across departments and with external partners
• Maintaining strict confidentiality around sensitive information

• Proven experience supporting senior executives or leadership teams
• Exceptional attention to detail and organizational discipline
• Strong written and verbal communication skills
• Ability to anticipate needs and proactively manage priorities
• Mastery of Microsoft Office Suite and Outlook calendar management
• High emotional intelligence, sound judgment, and a calm, solutions‑oriented approach

• High organizational visibility and influence
• Opportunity to bring structure and impact to a fast‑paced executive office
• A culture that values professionalism, trust, and proactive problem‑solving

If you excel at managing complexity, staying ahead of the day, and supporting leadership at a high level, we’d love to connect. Please reach out or apply directly to learn more.