Department Coordinator III - HSC

Department:

Location:
Health Sciences Center

Time Type:
Full time

Worker Type:
Regular

Job Req :
R108130

Minimum Requirements:
High School Diploma/GED with four (4) years of related experience or an equivalent combination of education and experience. Grade 3 (Hourly)

Position

Description:

This position provides clerical, administrative, and research support to multiple unit-based fundraising professionals in support of the University's philanthropic activities and prospect management under the supervision of the Assistant Vice President of Philanthropy for the Health Sciences Campus (HSC).

Duties & Responsibilities

• Administrative support for development fundraising professionals on the HSC campus, including coordinating and managing office functions; scheduling events, meetings, and visits for development officers; and prioritizing deadlines for multiple projects.
• Assist with preparing Charitable Gift Agreements (CGA's) and other gift documentation and correspondence.
• Identify processes and procedures throughout Philanthropy & Alumni Engagement that impact fundraising activities. Assist with short-term projects and special assignments as assigned by fundraising professionals and the HSC Coordinator (Unit Specialist).
• Maintain confidential donor correspondence files and records.
• Process, draft, and edit documents related to donor and prospect engagement.
• Secure database reports and request additional reports as needed for donor research.
• Forward donor data and related information to the Biographical Processing team to maintain the integrity of the University's alumni and donor database system.
• Complete all expense reports and travel-related requests for development officers.
• Other duties as assigned.

Occasional travel by walking or driving between campus buildings and other locations for meetings or job-related errands will be required.

Preferred Qualifications

Prior experience supporting multiple individuals.

Competencies

• Outstanding interpersonal skills
• High degree of proficiency with Microsoft Office Suite
• Ability to handle sensitive information with confidentiality and discretion

Please include a cover letter along with your resume.

Philanthropy & Alumni Engagement encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Benefits – The University of Louisville has an exceptional benefits package; to learn more about our benefits, please visit here

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans.

The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 – Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email employment or by phone .