Executive Assistant

Unity Works Talent is seeking an experienced Executive Assistant to support the leadership team of our client in Louisville, KY
. This role requires a highly organized, proactive professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for handling administrative tasks, coordinating schedules, and ensuring seamless day-to-day operations for senior executives.

Unity Works Talent is seeking an experienced Executive Assistant to support the leadership team of our client in Louisville, KY
. This role requires a highly organized, proactive professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for handling administrative tasks, coordinating schedules, and ensuring seamless day-to-day operations for senior executives.

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, presentations, and other confidential documents.
• Act as a gatekeeper
  , screening emails and calls while prioritizing urgent matters.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Process expense reports, invoices, and financial documentation.

• Organize and facilitate leadership meetings, including agenda preparation and note-taking.
• Ensure meeting materials are prepared in advance and follow up on action items.
• Liaise with internal and external stakeholders on behalf of executives.

• Assist in planning and executing special projects, ensuring deadlines are met.
• Conduct research and compile data to support business decisions.
• Maintain and update records, files, and databases with high attention to detail.

• Handle sensitive information with discretion and integrity.
• Maintain a professional and welcoming demeanor when interacting with clients, vendors, and staff.
• Support HR functions such as onboarding coordination and employee communications as needed.

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Exceptional organizational and time management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and anticipate executive needs.
• Experience handling confidential information with professionalism and discretion.

• Competitive salary and benefits package.
• Opportunity to work closely with high-level executives and gain valuable business insights.
• A dynamic, professional environment where your contributions make a direct impact.

If you are a detail-oriented, proactive Executive Assistant looking for a rewarding opportunity in Louisville, KY
, we encourage you to apply today!