Construction Administrator

Overview

The Plumbing Coordinator supports daily operations for the plumbing service team, ensuring technicians are properly dispatched, work is completed efficiently, and billing is processed promptly. This role is on-site in Louisville, with limited remote flexibility as approved.

Construction Administrator

• Dispatch and coordinate technicians; ensure daily schedules, assignments, and job readiness.
• Monitor technician progress, completion status, and follow-up needs throughout the day.
• Maintain clear communication with technicians, Project Managers, and leadership.
• Process invoices promptly; manage collections, cash flow tracking, and job documentation.
• Maintain service logs, job records, work orders, and reporting for management visibility.
• Support project managers with administrative needs, job tracking, and workflow alignment.
• Identify scheduling gaps, troubleshoot issues, and ensure smooth field operations.
• Assist with onboarding, training coordination, and workflow clarity for technicians.

• Plumbing
• Project management
• Document control
• Project coordination
• MS Office Suite
• Billing tracker
• Invoicing
• Data entry
• Project administration
• AIA
• Schedule meetings
• Administration

• Strong organizational, time-management, and follow-through skills.
• Ability to manage multiple tasks, schedules, and shifting priorities.
• Professional communication skills with technicians, managers, and customers.
• Competent with basic administrative systems, digital tools, and documentation.
• Problem-solving mindset with the ability to troubleshoot scheduling or workflow conflicts.
• High attention to detail, especially in invoicing and record-keeping.

The work environment includes a construction setting with office and cubicle spaces. The company offers a reputable and stable working environment with clear expectations and solid support from leadership. It actively invests in local talent and provides medical, dental, and vision coverage for employees and dependents. Multiple medical plan options, including HSA-eligible plans, prescription coverage, optional hospital, accident, and critical illness plans, as well as life, AD&D, and disability coverage options are also available.

This is a Contract to Hire position based out of Louisville, KY.

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:
This is a fully onsite position in Louisville, KY.

Final date to receive applications:
This position is anticipated to close on Jan 31, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.