Construction Administrator

Job Title:

Construction Administrator

Location:

Louisville, KY

We're seeking a highly organized and proactive Construction Administrator to support daily operations. In this role, you'll coordinate technician schedules, streamline workflow between the field and office, and ensure timely, accurate billing. Your work directly impacts project efficiency, customer satisfaction, and team success.

If you thrive in a fast‑paced environment, enjoy problem-solving, and value structure and accuracy, this role offers long-term stability, growth, and the opportunity to make a meaningful impact on operations.

Key Responsibilities Field & Technician Coordination

+ Dispatch and coordinate plumbing technicians, ensuring daily schedules and assignments run smoothly.

+ Monitor job progress, completion timelines, and follow-up needs throughout the day.

+ Serve as a communication hub between technicians, Project Managers, leadership, and customers.

Project & Administrative Support

+ Maintain accurate service logs, work orders, job records, and project documentation.

+ Assist Project Managers with job tracking, workflow alignment, and administrative needs.

+ Identify scheduling gaps and troubleshoot issues to ensure uninterrupted field operations.

+ Support onboarding and training coordination to ensure technicians understand processes and expectations.

Billing & Documentation

+ Process invoices promptly and accurately.

+ Track collections, cash flow, and documentation for job files.

+ Maintain high attention to detail to ensure compliance and clean record-keeping.

Essential Skills & Experience

+ Plumbing or construction industry familiarity

+ Project coordination or project management support

+ Document control / project administration

+ MS Office Suite proficiency

+ Billing, invoicing, and data entry accuracy

+

Experience with AIA formats (preferred)

+ Ability to schedule meetings, maintain calendars, and manage multiple priorities

Additional Qualifications

+ Strong organizational and time‑management skills

+ Professional communication-written, verbal, and interpersonal

+ Ability to work effectively with technicians, managers, and customers

+ Problem-solving mindset, especially when managing schedules and workflow conflicts

+ High attention to detail and consistency in documentation and invoicing

Work Environment & Benefits

You'll work in a blended construction and office setting, with access to supportive leadership, clear expectations, and a stable team culture. We invest in local talent and offer a competitive benefits package, including:

+ Medical, dental, and vision coverage for employees and dependents

+ Multiple medical plan options (including HSA‑eligible plans)

+ Prescription coverage

+ Optional hospital, accident, and critical illness plans

+ Life, AD D, and disability coverage options

Job Type & Location

This is a Contract to Hire position based out of Louisville, KY.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Louisville,KY.

Final date to receive applications

This position is anticipated to close on Jan 28, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.