Bi-lingual Receptionist

Job Summary

We are seeking a friendly, organized, and professional Bilingual Receptionist to serve as the first point of contact for a company Vaco has partnered with. This role is critical in supporting daily office operations, communicating with clients, vendors, subcontractors, and field crews, and ensuring smooth administrative flow between the office and job sites. Fluency in English and Spanish is required.

• Greet visitors, clients, vendors, and subcontractors in a professional and welcoming manner

• Answer and route incoming phone calls in both English and Spanish

• Serve as a communication bridge between office staff, project managers, and field crews

• Schedule appointments, meetings, and inspections

• Maintain front desk organization and office appearance

• Assist with data entry, filing, scanning, and document management

• Prepare and distribute correspondence, reports, and job-related documents

• Support project teams with administrative tasks such as permit tracking, subcontractor paperwork, and job files

• Coordinate deliveries and manage incoming/outgoing mail

• Track employee attendance, time sheets, or basic payroll support (if applicable)

• Order office supplies and manage inventory

• Maintain confidentiality of company and employee information

• Fluent in English and Spanish (verbal and written)

• Previous receptionist or administrative experience

• Strong communication and interpersonal skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to multitask and prioritize in a fast-paced environment

• Professional demeanor and strong attention to detail