Executive Office Administrator

Schulte Companies is seeking an energetic, experienced, and hands-on Executive Administrative Assistant/Office Manager to join our team! Schulte Companies is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do.

We are passionate hoteliers eager to add like-minded people to our rapidly growing team!

What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! Schulte Companies provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:

Work Today, Get Paid today, with Daily Pay!

Free Telemedicine and Virtual Mental Health care access for all Associates starting day one!

Multiple Health Insurance and Life Insurance options

401k Plan + Company Match for eligible associates

Paid Time Off

Holiday Pay

Pet Insurance

Employee Assistance Program

Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!

Our Company: Schulte Companies is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

JOB DUTIES AND RESPONSIBILITIES

• The Executive Administrative Assistant/Office Manager serves as a key partner to the CEO, ensuring smooth execution of strategic priorities while managing all administrative and operational needs
• Provide executive-level administrative assistance to the executive leadership team.
• Manage CEO/Executive Leadership calendar(s) with attention to priorities, ensuring efficient use of time across meetings, travel, and personal commitments
• Coordinate logistics for meetings and events, including reserving meeting spaces, arranging IT and A/V support, liaising with catering vendors, and ensuring all meeting materials and supplies are prepared and available in advance
• Arrange complex travel itineraries, accommodations, and handle expense processing with precision and discretion.
• Prepare presentations, reports, and internal or external communications on behalf of the CEO.
• Assist in preparing materials, coordinating logistics, and managing follow-up actions related to board meetings.
• Manage sensitive information, correspondence, and records with professionalism and the highest level of confidentiality.
• Act as a liaison between staff, leadership, and external partners to facilitate smooth communication.
• Maintain accurate records, contracts, and filing systems (both digital and physical).
• Oversee daily office operations to ensure efficiency, organization, and a positive workplace environment.
• Maintain office supplies, equipment, and vendor relationships; handle purchasing and inventory control.
• Identify potential risks, challenges, and opportunities - offering thoughtful, data-informed recommendations.

EDUCATION AND EXPERIENCE

• Minimum of 5+ years in executive-level support, chief of staff, project management, or a comparable strategic administrative role.
• Demonstrated experience managing office operations, coordinating projects, and supporting senior leadership.
• Strong proficiency in Microsoft Office Suite and other productivity tools for creating reports, presentations, and spreadsheets efficiently

KNOWLEDGE, SKILLS AND ABILITIES

• Proven success working in dynamic, fast-moving environments where priorities shift quickly.
• Exceptional ability to manage multiple projects simultaneously while maintaining accuracy and thoroughness.
• Highly proficient with technology and process improvement, capable of analyzing workflows and introducing solutions that increase efficiency and reduce manual work
• Trusted to handle sensitive information and high-level communications with absolute discretion and professionalism.
• Excellent written and verbal communication skills, with the ability to craft clear, concise, and polished correspondence.
• Anticipates challenges and needs in advance, offering well-thought-out solutions without waiting for direction.
• Proactive, resourceful, and adaptable to changing business needs.
• Strong interpersonal skills with the ability to foster collaboration and a positive workplace culture.

* The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and…