Office Generalist

Office Generalist (GCCM)

Louisville, KY, United States of America

Salaried – $18.00 – $22.00

This full‑time position is held in the first shift and there is one opening, reporting to the Marketing Manager.

Kelley Construction is a multi‑faceted commercial and industrial general contractor licensed in many states. We offer technical expertise in commercial construction, including restaurants, medical facilities, warehousing, fast‑food chains, design‑build expansions and office renovations. Our industrial work includes liquid storage, containment, petroleum construction, pre‑engineered metal buildings, and concrete construction.

The Office Generalist supports daily administrative operations by performing a wide range of clerical, organizational, and communications tasks. This role ensures the office runs smoothly, providing support to team members, management, and external partners. The ideal candidate is detail‑oriented, adaptable, and able to manage multiple priorities in a fast‑paced environment.

• Answer and route incoming phone calls; greet visitors and clients.
• Respond to general inquiries and provide accurate information.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain organized filing systems (digital and physical).

• Order and maintain office supplies and equipment.
• Assist with scheduling meetings, organizing calendars, and reserving conference spaces.
• Support onboarding of new employees (badges, paperwork, orientation materials).
• Ensure office spaces remain tidy, functional, and well‑stocked.

• Prepare, edit, and proofread documents, spreadsheets, and reports.
• Enter, update, and maintain data in internal systems and databases.
• Assist with document control, filing, and record retention.

• Process invoices, receipts, and expense reports.
• Track purchase orders and assist with vendor communications.
• Provide administrative support to project teams as needed.

• Coordinate internal communications and distribute company‑wide updates.
• Assist in planning company events, trainings, and meetings.
• Serve as a liaison between departments, clients, and vendors.

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years administrative or office experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Professional, friendly demeanor and customer‑service orientation.
• Experience in construction, project management, or related industries (plus for Kelley Construction).
• Familiarity with office management software, document management systems, or ERP tools.
• Ability to multitask and adapt to changing priorities.

Must be able to lift, bend, stoop, and reach; sit for extended periods; view computer monitors; type using a keyboard; move boxes; may require lifting up to 20 lbs.

Kelley Construction, Inc. is an equal opportunity employer. The Company is committed to employment decisions based on merit, qualifications and abilities; the company does not discriminate on the basis of race, religion, gender, national origin, age, disability… The policy governs all aspects of employment.

Benefits include Medical, Life, Dental, Vision insurance;
Paid Vacation & Holidays;
Short‑Term Disability;
Long‑Term Disability; 401(k) / 403(b) Plan.

• Entry level

• Full‑time

• Human Resources

• Construction