Parish Secretary, Our Lady Immaculate Conception Church

Overview

Our Lady’s Sunshine – is seeking a compassionate, organised and capable Parish Secretary to be the welcoming face of our parish. This fixed-term role is 15 hours per week (Tuesday, Wednesday and Friday). Parking is available. A warm, community-focused role.

• Provide secretarial and office support services to the Parish Priest and the Parish community.
• Maintain all Parish Registries for Baptism, Marriage and deaths and respond to enquiries on these matters and refer families to the appropriate Parish team member.
• Prepare the weekly bulletin for distribution each weekend, including liturgical responses and rosters.
• Assist with parish website updates.
• Maintain orderly digital files and archives as appropriate.
• Attain a general understanding of duties of other staff members or volunteers to support during annual leave or sickness.
• Assist when required the Parish Finance Officer in the maintenance of the Stewardship Program and other programs; assist with the training of new employees and volunteers in the office.

• Strong administrative skills and proficiency in Microsoft Office.
• Warm, values-driven personality with a genuine commitment to the Church’s mission.
• Compassionate and respectful approach to people from all walks of life, especially those experiencing mental health challenges or social isolation.
• Excellent interpersonal skills with healthy, professional boundaries.
• A proactive, ‘can-do’ attitude and willingness to ask for help when needed.
• Integrity, confidentiality, life experience, and a good sense of humour.

• Valid Working with Children Check
• Current Police Check
• Valid Driver Licence
• Annual acknowledgement of the expectations and responsibilities outlined in the Safeguarding Children and Young People Code of Conduct.
• Successful completion of the Catholic Archdiocese of Melbourne’s Safeguarding Essentials online training module annually.
• Full working rights

• Onsite parking provided
• Secure, supportive working environment with responsive duress protocols
• A deeply meaningful role in a unique, city-based parish

To express your interest, please email your cover letter (telling us a bit about yourself and why you’re drawn to this role) and your resume including contact details for two employment referees to:
HR.Recruitment.au
. Attention:
Sandra Hill – HR Business Partner for Parishes. Please refer to the position description for further details. The Archdiocese is committed to the safety, wellbeing and dignity of all children and vulnerable adults
.