Litigation Legal Secretary

Overview

Hinshaw & Culbertson LLP is a U.S. based law firm with offices nationwide. The firm's reputation spans the insurance industry, the financial services sector, and other highly regulated industries. Hinshaw also serves as counsel to the professional services sector and provides business advisory and transactional services to clients of all sizes.

What You Will Do (Overview)
The Litigation Legal Secretary will provide legal and administrative support to a diverse group of attorneys. This is an excellent opportunity to work with a talented group in our rapidly expanding New Orleans office. This position requires a self-motivated, resourceful, and collaborative individual.

• Document production and file management
• Draft, proofread, and edit correspondence and legal documents
• E-filing in State and Federal courts
• Client interaction/communication with clients, courts, and attorneys
• Legal calendaring via Compulaw and other electronic court rule programs
• Management of multiple calendars, appointments, and travel arrangements
• Preparation of travel/expense reimbursements
• Updates and maintains databases (e.g., e-mail lists, client matter lists)
• Opens, reads, and sorts all incoming mail
• Oversees the new client/matter opening process for assigned attorneys

• High school diploma or GED;
  Bachelor's degree preferred
• Four or more years of experience as a litigation secretary working with multiple attorneys and matters
• Strong understanding of litigation procedures and familiarity with all legal documents (pleadings, motions, and discovery)
• Proficiency with e-filing in administrative, state, and federal courts
• Strong skills in word processing and proficiency in Microsoft Office Suite (Word, Outlook, Excel & PowerPoint);
  Adobe Acrobat; iManage or similar software;
  Chrome River; timekeeping programs
• Knowledge of court rules and civil procedures in Louisiana and Federal jurisdictions
• Knowledge of court rules and civil procedures in Texas is a plus

• Contributes to a positive and collaborative team environment by sharing information, using problem-solving methods, and accepting new ideas and feedback to perform tasks
• Demonstrates superior client service through positive communication and consistent follow-up
• Strong written and verbal communication skills
• Strong attention to detail
• Ability to manage time effectively and be flexible as demands and priorities change

Hinshaw offers a total compensation package that includes competitive benefits and programs to support well-being and work-life balance.

• Personal Well-being:
  Medical Insurance, Dental Insurance, Vision Insurance, Flexible Spending Account, Health Savings Account, Short-Term Disability, Long-Term Disability, Livongo Disease Management Program
• Financial Well-being:
  Basic Life Insurance and AD&D, Voluntary Life Insurance, 401(k) with Discretionary Profit Sharing, Allsup Medicare Counseling
• Family Support:
  Parental Leave;
  Backup Childcare and Family Support, Health Advocacy Services, Hinshaw Caregiver Circle Employee Resource Group
• Work & Life:
  Paid Time Off, Paid Holidays, Life Assistance Program, Commuter Benefits, Travel Insurance, Discount Program, Peer Recognition Program, Referral Bonus, Hybrid Work Arrangements, 35-hour workweek
• Compensation:
  Competitive Base Pay, Discretionary Annual Bonus, Anniversary Program

Hinshaw is committed to creating an equitable work environment through collaboration and professional interactions with colleagues. All candidates receive consideration for employment without discrimination on the basis of race, color, religion, national origin, ancestry, citizenship status, age, disability, sex, gender identity or expression, pregnancy, marital status, veteran status, or any other characteristic protected by applicable laws. All employment decisions are based on qualifications, merit, and business need.

As part of Hinshaw's commitment to growth in diversity, equity, and inclusion, we are proud to join Mansfield Rule 5.0 Certification. More than 160 law firms have signed on to Mansfield, illustrating our commitment to diversity in leadership.