HR Executive Assistant

Executive Assistant for the Director of HR

Location
:
Webster, NY (On-site)

Department
:
Human Resources

Reports to
:
Director of Human Resources

Compensation
: $20 - $22/hour

The Director of Human Resources at Fasteners Direct is responsible for company-wide development, culture, and compliance. To do that well, much of the tactical execution, follow-through, and organization needs to live elsewhere.

This role exists to make the Director of HR dramatically more effective by owning roughly 80% of tactical execution, follow-through, and organizational work—allowing greater focus on strategy, leadership, and long-term impact.

This is an execution-focused role for someone who enjoys clarity, collaboration, and helping others succeed.

When this role is working well, nothing stalls, nothing gets missed, and strategic initiatives move forward with less friction.

This role reflects the working style of the Director—organized, positive, confident, uplifting, and service-oriented.

You will collaborate closely with other Executive Assistants, leaders, and employees, operating primarily behind the scenes to ensure work moves forward, commitments are met, and details are handled consistently.

This position supports the Director s work directly and contributes to a responsive, organized, people-focused HR function.

• Execution, Tracking & Follow-Through
• Own data research, entry, cleanup, and organization
• Track requests made to employees, managers, and directors—and follow up until resolved
• Compile responses from emails, surveys, and forms into clear summaries and action items
• Own follow-up and accountability for assigned HR initiatives, ensuring deadlines and commitments are met
• Maintain task lists, timelines, and status tracking so work progresses without reminders

• Use AI tools (with training and guidance) to help draft:
  • Job descriptions
  • Presentations
  • Internal documents
  • Survey and form questions
• Deliver clean, usable drafts ready for review and refinement

• Support Microsoft Forms and internal survey workflows
• Compile results into clear summaries, trends, and next steps
• Translate feedback into organized, actionable outputs

• Research training topics and learning resources
• Help organize course paths and materials in isolved
• Track participation and completion (training provided)

• Work closely with other Executive Assistants, leaders, and employees
• Share ideas, processes, and improvements
• Give and receive peer feedback professionally
• Speak up with suggestions when you see a better way

• Format and organize documents (Word, Excel, PowerPoint)
• Assist with meeting preparation and factual recap notes
• Help maintain structure around ongoing HR initiatives
• Handle sensitive information with professionalism and discretion

• Initially, all decisions move through the Director
• Over time, autonomy increases based on trust and performance
• This role executes, organizes, tracks, and elevates work in support of informed decision-making

• A gatekeeper between employees and HR leadership
• Someone who speaks or decides on behalf of the Director
• A passive administrative role waiting for direction
• A role where missed follow-ups are acceptable

Approachability, responsiveness, and accountability are essential.

• The Director is noticeably more productive and less bogged down by tactical work
• Requests are tracked and completed without the Director having to chase them down
• Drafts are thoughtful, accurate, and improving quickly
• Leaders and employees experience responsiveness, clarity, and support
• The person in this role enjoys the work and feels challenged in a good way

• Early-career professional with strong organizational instincts
• Experience in office administration or coordination is helpful but not required
• Comfortable with technology and interested in using AI tools effectively
• Has extracurriculars, leadership roles, or team activities demonstrating collaboration and reliability
• Enjoys being helpful,…