Director of Finance And Administration

Reporting to the Executive Director, the Director of Finance & Administration is responsible for long-term financial planning, operational efficiency, sound internal controls, and effective financial management across the agency. This position provides direct oversight of day-to-day financial and accounting operations, including general accounting, accounts payable, accounts receivable and payroll.

• Oversee the proper implementation and maintenance of all accounting systems and functions.
• Supervise and manage the finance staff. Promote process improvement, cross-training, and a culture of collaboration across departments.
• Maintain proper recording of all donations and grants including tracking of all restricted funds.
• Assist with the development and maintenance of finance department policies, procedures, and documentation to support consistency and accountability.
• Support the review and enhancement of internal control systems and financial procedures in collaboration with external consultants or auditors to ensure strong fiscal practices.
• Provide administrative support for financial coordination with the NOJCC Foundation. Assist with periodic reporting, documentation, and alignment of financial practices between the NOJCC and NOJCC Foundation.
• Recommend and implement enhancements to financial systems and workflows that improve efficiency, transparency, and organizational performance.
• Coordinate and oversee the annual audit process. Liaise with auditors and board representatives and assist in responding to audit requests or recommendations.
• Oversee the preparation of the Form 990 and coordinate with CPA firm.
• Support contract management and billing processes; ensure financial data collection and reporting support agency requirements and funder expectations.

• Lead the organization’s budgeting and financial planning process in conjunction with the Executive Director. Monitor financial performance, track variances, and keep leadership informed of key trends and changes.
• Manage organizational cash flow and financial forecasting to ensure sustainability and alignment with operational needs.
• Collaborate with the Senior Leadership Team to establish long-range goals, strategies, plans, and policies. Monitor progress and support accountability across departments
• Assist with cash flow forecasting and financial scenario planning, offering data-driven insights to inform operational decisions and resource allocation.
• Contribute to discussions around insurance coverage and organizational risk awareness. Support documentation and communication related to liability, property, and workers’ compensation coverage in collaboration with the Executive Director and brokers.
• Serve as a key communicator of the organization’s financial status to the board of directors and other stakeholders
• Analyze and present timely and accurate monthly and annual financial reports.
• Prepare financial reports for executive committee, finance committee and board of directors, translating complex data into clear, actionable information for non-financial audiences.
• Prepare financial reports for internal stakeholders, donors and department heads.
• Monitor changes in nonprofit accounting standards and regulatory requirements; IRS Form 990, state charitable registrations, and file retention protocols.
• Ensure financial reporting complies with generally accepted accounting principles (GAAP) or other relevant standards

• Oversee payroll processing for all employees including recording payroll in the general ledger and allocation of all payroll expenses to departments.
• Maintain accurate payroll records.

• Coordinate with staff and vendors to maintain and improve financial software platforms (e.g., Sage Intacct, Stampli, Amilia, Paycom, etc.), ensuring timely and accurate reporting and integration with the accounting system

• Bachelor's degree in business, management or finance
• Minimum of five years of professional experience, including managing the finance and administration of a $10 million to $20 million…