Assistant Director, Services

Overview

Summary The Assistant Director of Contract Services manages activities within Contract Management Services, which include contract review, negotiating, accepting, tracking, monitoring, and facilitating execution of contracts between Tulane and third parties for all of Tulane’s various business units when requested. The Assistant Director collaborates with the leadership of Tulane’s business units, Procurement Services, Strategic Sourcing, and the Office of the General Counsel.

The Assistant Director and team provide clear and concise guidance to university stakeholders, including Procurement Services staff and other internal client groups regarding contract terms and conditions. The position also works within the Oracle Fusion Cloud Contract Module to create contract templates and manage the repository for Procurement and Sourcing Contracts. The Assistant Director ensures that the content for the Contract Management Services webpage is current and collects metrics data from the team to report these metrics to leadership.

The position ensures that the current Procurement Services Terms and Conditions are aligned with Tulane’s business model and provides leadership with potential updates to mitigate risk to Tulane. This position will manage other Contract Management Services staff.

Note:

The description reflects responsibilities related to contract management leadership, collaboration with stakeholders, contract lifecycle management, analytics, and policy alignment.

• Ability to review, draft, and negotiate complex contracts and contract-related documents in coordination with business stakeholders, the legal department, and procurement.
• Ability to understand, interpret, and explain contractual terms, conditions, rights, and obligations to internal business partners.
• Provide advice, insight, recommendations, and support to leadership regarding contractual and business issues, ensuring that negotiated terms and conditions comply with university policies.
• Knowledge of project management skills and practices to drive contract negotiations to a close and meet deadlines.
• Ability to manage, track, and report key metrics relating to contracts reviewed, negotiated, and/or processed through the Department of Contract Management Services.
• Knowledge of supply chain practices to enable membership in procurement/sourcing teams when selecting suppliers for Tulane.
• Ability to collaborate cross-functionally with leaders and direct reports in each division of the university.
• Ability to manage and lead direct reports.
• Good communication and people skills.

• Juris Doctor (JD) from an accredited law school.
• At least 7 years of contract management and/or negotiation experience.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

• Knowledge of Contracts+ or other contract management software such as Arriba, Meditract, etc.
• Knowledge of specialized contract terms in categories such as IT, Facilities, Human Resources, etc.
• Excellent oral and written communication skills.
• Advanced knowledge of Word, Excel, and Microsoft Office Suite Products.
• Higher Education work experience.