Event Contract Coordinator

Location: New Orleans

Event Contract Coordinator page is loaded## Event Contract Coordinator locations:
New Orleans, LAtime type:
Full time posted on:
Posted Todayjob requisition :
RPOSITION:
Event Contract Coordinator

DEPARTMENT:
Executives

REPORTS TO:

Senior Assistant General Manager

FLSA STATUS:
Salaried/Exempt Summary Legends  Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Event Contract Coordinator for Caesars Superdome | Smoothie King Center | Champions Square | Shrine on Airline.

Essential Duties and Responsibilities
· Oversees the complete contract lifecycle, including draft, review, and management of License Agreements for events at the Caesars Superdome, Smoothie King Center, Champions Square, club XLIV, and The Shrine on Airline
· Reviews redlines and escalates to the appropriate department
· Maintains organization of the contract database and ensures all documents are current
· Collaborates with internal departments to align contract terms with company requirements
· Tracks and manages the return of all required documents (e.g., License Agreements, certificates of insurance) as well as deposits/payments as outlined before scheduled event dates
· Delivers all executed License Agreements to the General Manager via Docu Sign for counter-execution
· Drafts Addenda as dictated by the event, followed by the above-outlined procedures
· Creates invoices, provides W-9s, and wiring instructions upon client request
· Creates other agreements and letters as necessary (i.e., Location Agreements, Authorization Letters)
· Assists Directors by reviewing third-party contracts as necessary
· Acts as the primary liaison between the company, its corporate insurance carrier, and the State of Louisiana Office of Risk Management
· Prepares and distributes Event sheets for public events booked at the Caesars Superdome, Smoothie King Center, and Champions Square as directed by the General Manager, Assistant General Manager, and Director of Sales
· Uploads Agreements, Addenda, insurance, and any other pertinent documents to our booking system and ensure booking system status is accurate
· Updates the Caesars Superdome and Smoothie King Center exclusive sponsor ships list on a yearly basis and distributes to appropriate internal stakeholders
· Administers and facilitates the distribution of Legends New Orleans ticket requests for scheduled events
· Responsible for the maintenance of the contract database for the various venues as well as preparation of all License Agreements for all booked events at all venues.
· All other duties as assigned

Qualifications and Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
· Must successfully pass a criminal background check
· Must be at least 18 years of age
· Proficient in Adobe;
Docu Sign;
Microsoft Word;
Excel useful
· Communication, interpersonal, and organizational skills required
· Must be able to function independently but also work as a team member

Education and Experience Requirements
· High School diploma or equivalent
· Bachelor’s Degree preferred

Physical Demands The physical demands described here are representative of those that are required to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk, and hear. This position may require work inside or outside of the building, as needed by events.

Note The essential responsibilities of this position are described above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Applicants who require reasonable accommodation to complete the application process may contact .Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.
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