Executive Administrative Assistant

Benefits

• 401(k)
• Competitive salary
• Health insurance
• Paid time off
• Vision insurance

Samyak Solutions Inc. is seeking a highly organized and professional Executive Administrative Assistant to provide direct support to the Executive Director and leadership team of a federal agency located in New Orleans, Louisiana.

The selected candidate will manage executive scheduling, coordinate meetings and travel, support office operations, and assist with administrative processes for a small federal agency working with multiple state and federal partners on ecosystem restoration initiatives.

This role requires a proactive individual with strong organizational, communication, and problem-solving skills who can operate in a fast-paced professional environment.

• Manage the Executive Director’s calendar including scheduling meetings and coordinating leadership calendars.
• Prepare meeting agendas and distribute meeting materials.
• Take meeting notes and track follow-up action items.
• Coordinate meetings involving federal and state officials.
• Support hybrid meetings including audiovisual setup.

• Arrange complex travel itineraries using government travel systems.
• Manage travel schedules, bookings, and travel documentation.
• Ensure travel arrangements comply with federal travel regulations.

• Maintain office operations and ensure availability of office supplies.
• Support internal staff meetings and external stakeholder meetings.
• Assist with the agency’s Freedom of Information Act (FOIA) process.
• Support event planning and meeting logistics.

• Coordinate purchase requests and procurement documentation.
• Track approvals, receipts, and purchase card transactions.
• Ensure compliance with internal financial procedures.

• Maintain annual training plans for staff.
• Track training completion and compliance requirements.
• Send reminders and maintain documentation for audit purposes.

• Prepare and submit a monthly status report summarizing action items and progress for leadership.

• Bachelor’s degree in Business Administration, Office Administration, or related field.
• Minimum 2 years of experience supporting senior executives or leadership teams.
• Experience managing complex calendars and scheduling meetings.
• Strong written and verbal communication skills.
• Experience with document and records management.
• Proficiency with Google Workspace (GSuite) or similar office tools.
• Ability to handle sensitive information with discretion.

• Experience supporting federal government or government contractors.
• Event planning or meeting coordination experience.
• Familiarity with government travel systems and procurement processes.
• Ability to work independently and manage multiple priorities.

Monday – Friday

8:00 AM – 4:30 PM (local time)

Gulf Coast Ecosystem Restoration Council (GCERC)

500 Poydras Street, Suite 1117

New Orleans, LA 70130