Administrative Coordinator

In your role as an Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana's voter registration laws by maintaining accurate voters rolls and support election operations. If you are organized, detail‑oriented, and eager to contribute to the democratic process, we encourage you to apply.

An ideal candidate should possess the following competencies:

• Accepting Direction:
  The ability to accept and follow directions from those higher in the chain of command.
• Managing Resources:
  The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Following Policies and Procedures:
  The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Performs responsible, initial departmental‑program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
• Serves as liaison and/or contact person for the department or office between and among other departments, customers, vendors, and agencies.
• Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determination regarding client’s eligibility for department services.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
• May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Appointment Type:
Permanent (by promotion only). Only permanent employees of the Louisiana Department of State and ROV Offices can be considered.

Overtime Requirements:
For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting and also the day of the election which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:
Ken Landry, HR Specialist
Secretary of State Nancy Landry
Human Resource Division
P. O. Box 94125
Baton Rouge, LA

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.