Administrative Assistant

Grambling State University is seeking an Administrative Coordinator 4 to provide general office management and clerical support to the College of Education.

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
• Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Three years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

• General Office Management duties and responsibilities to include (but not limited to): flow of communication or correspondence; telephone answering, transfer of calls and message taking; ordering, distribution of and maintenance of office supplies, routine office materials and maintaining the decor of the office; receipt of office documents, etc.
• Administrative/Clerical Support duties and responsibilities to include (but not limited to): clerical support for the preparation of college‑wide meetings, special impromptu meetings, provide supervisory oversight of college work‑study assignments, graduate assistants, arrangement and maintenance of specialized committees, maintaining the college/office calendar for regular or routine meeting, etc.
• Specialized Representative Tasks and duties that require a unique skill‑set to support the Dean’s Office to include (but not limited to): representation of the Dean or Dean’s Office in routine campus‑wide meetings as may be requested; crafting or drafting routine letters on behalf of the Dean or Dean’s Office to students, etc.
• Other Duties Related to the Office of the Dean that requires the ability to support the Dean’s Office, the Division of Academic Affairs or the University to include (but not limited to): assisting with the construction, development, planning or preparation of unique educational partnerships, exploratory external initiatives, policy creation/development and/or university/campus‑wide initiatives designed to enhance, strengthen or otherwise build the capacity of the College of Education, the Division of Academic Affairs or the University.

Appointment Type:
Probational

Work Location:

Grambling State University's College of Education

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Amy Minnie field/Cheryl Ivory
Grambling State University/Human Resources
403 Main St
Grambling, La. 71245
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