Court Clerk II; Entry-Level

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill and/or ability required.

The incumbent serves as the Docket Clerk {Clerk II) for the Orleans Parish Juvenile Court, responsible for completing a variety of file preparation, data entry and public service duties, to ensure proper filing of court cases and records. The incumbent serves a·: the pleasure of the Judges, Judicial Administrator and Clerk of Court of the Orleans Parish Juvenile Court.

• Read and review court judgments to ensure accuracy of daily court dockets and orders directed to the office of the Clerk of Court.
• Type and review accuracy and completeness of court dockets, capias, warrants, releases, summons, and subpoenas, subpoenas duces tecum, custody cards, commitment notices to appear, writs, and special and routine correspondence.
• Research cases for information, upon request.
• Make the appropriate number of copies of judgments, endorsements, affidavits, and other legal documents as required.
• Certify documents by affixing court seal and transmitting them to proper parties.
• Ensure compliance of filings with local and state Rules of Court and required procedure.
• Create and maintain case files, enter fee information, record case numbers, enter data in computer, make docket entries as required, print docket sheets, sort and file case records and other materials alphabetically and chronologically as necessary.
• Communicate and work with Sections of Court to ensure compliance with Section requirements vis-a-vis court dockets, cases, and records.
• Check accuracy of subpoenas for names, dates, and addresses and any other relevant information.
• Issue subpoenas as directed and ensure timely service of subpoenas.
• Prepare subpoena returns, including filing, stamping, and distributing such returns as appropriate.
• Secure trial evidence from court section.
• Complete exhibit sheet, maintain documentation that tracks chain of custody and location of property and records located in the OPJC evidence room, including clocking- in and initialing itemized evidence sheet, verifying that each line item is included in evidence package and filing evidence in proper section of evidence room.
• Create and modify documents using Microsoft Office.
• Meet and greet front counter customers, vendors and visitors and assist the public with inquiries for non-legal information and direction.
• Refrain from commenting or discussing and/or advising any parties regarding court cases and/or the operation of court sections.
• Cross-train with other positions in the office of the Clerk of Court, Receptionist, and other positions throughout the Clerk's office to ensure knowledge of various positions.
• Retrieve files from basement storage and/or other storage as needed and/or requested and return used and closed-out files as appropriate.
• Answer telephones, assist and/or direct callers to appropriate individuals, or departments.
• Research and prepare necessary documentation regarding price and purchase information relative to any request for supplies or equipment for proper approvals by the Clerk of Court, Judicial Administrator, Judges, and other required court management.
• Complete all assignments and duties on a timely basis.
• Ensure compliance with OPJC Clerk of Court policies and procedures.
• Other duties as assigned by Judges, Clerk of Court, Judicial Administrator, and other members of management.

• An associate degree in public administration, business administration, criminal justice or related field required. Bachelor's Degree in the above related fields preferred.
• Working knowledge of legal terminology and standard policies and procedures, including the Louisiana Children's Code and the state and local rules of court, concerning preparation, and filing court documents with ability to effectively retrieve, update and review department files for accuracy and completeness.
• Working knowledge of standard office procedures and computer software programs used by the Clerk's Office with the ability to apply such knowledge…