Senior Administrative Lead

This role provides comprehensive administrative and operational support as a versatile utility player for the department. The position includes clerical work, office coordination, SharePoint maintenance, support during turnarounds/outages, and consistent communication with team members. The role requires strong Microsoft 365 skills, organizational ability, and the flexibility to adapt to shifting priorities, especially during high-demand periods.

• Perform daily administrative and clerical tasks to support the entire department.
• Coordinate office needs such as ordering supplies, coffee, and general office upkeep.
• Assist in managing the hiring manager's calendar while maintaining strict confidentiality.
• Maintain and update department SharePoint structures used for turnaround documentation.
• Provide light IT-related support to help ensure employees have the tools they need.
• Support turnaround and outage activities, including preparing onboarding and logistics for teams of 10-20+ people.
• Coordinate onsite interviews at the Visitor Center and ensure candidates know where to go and who to ask for.
• Engage with turnaround managers, coordinators, and other department personnel to support operational needs.

Schedule:

4/10s (Monday-Thursday) with start times between approximately 5:30-7:30 a.m.

Must work 10 hours from chosen start time (e.g., 6:00 a.m.

-4:30 p.m., 7:00 a.m.

-5:30 p.m.).

Primarily office-based; minimal PPE required unless visiting operational areas.

• Proficiency with Microsoft Outlook, Excel, and Word.
• Strong organizational and coordination abilities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and integrity while managing schedules and sensitive information.
• Willingness to work onsite and engage with many individuals across the department.

• Basic familiarity with Microsoft Excel, including simple formatting and very basic formulas.
• Experience with SAP (not required; can be trained).
• Experience maintaining SharePoint sites, folder structures, or operational document systems.
• Background supporting turnarounds/outages or other high-volume, time-sensitive operations.

Onsite interviews will likely include the hiring manager and 2-3 additional team members.