Talent & Onboarding Coordinator

This is covering a maternity leave.

• Project file management
• Project coordinating support to Project Managers and Divisional Managers
• Post project customer compliance
• Project pre-qualification packages
• IPR agreements
• Progress Billing Support
• Assist with project kick-off package
• Corporate info package and estimating support
• Sub-contractor management

• Organize company meetings, accommodations, and travel arrangements
• Coordinate cross shift on Industrial contracts
• Point of contact for employee site needs
• Site orientation and training needs
• Update to project schedules

• Coordinate end to end recruitment for field and office positions
• Post job ads on appropriate platforms and manage applicant tracking
• Screen resumes and conduct initial phone interviews
• Coordinate interviews with hiring managers and site supervisors
• Check references and prepare offers
• Conduct the full onboarding process

• Prepare and execute 2-week employee evaluations
• Key contact for employee until post 2-week evaluations
• Any required admin support to get staff on site

• Inspections and audits
• Accident & Investigation
• Emergency Response Plans
• Company and site health and safety reporting
• Compliance Programs
• Promote a safety culture
• OH&S committee member

• Maintain employee records
• Assist in performance management program
• Employee training and development
• Change of Status
• Support Recruitment Officer
• Support Division Manager in disputes and discipline

• Answer phones
• Greeting people coming into the office or over the phone, directing them to the appropriate contact(s) or services, and providing general information in person and by phone
• Assist with deliveries