Administrative Coordinator

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisiana's people.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in the Winn Parish Child Welfare Office in Winnfield, LA. At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

We’re looking for an Administrative Coordinator to serve as the first point of contact at the agency in our Child Welfare Office in Winn Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

If you re compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Winn Parish Child Welfare office.

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
• Valuing Diversity: The ability to develop an awareness of DEIBA challenges and craft personal plans that contribute to improving organizational cultures and environments.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

NOTE:

Positions allocated at this level tend to focus on a few examples of work as listed below:

• Serve as Lead Coordinator for all administrative operations.
• Oversee office repairs, maintenance, and vendor services.
• Serves as Time Administrator.
• Monitor office expenditures, maintain budget tracking records.
• Serves as Safety Coordinator.
• Provides direct administrative and payment support to Child Welfare staff and clients.
• Review forms for accuracy, perform data entry.
• Process reimbursement to caseworkers for mileage and other expenses incurred while serving clients.
• Perform CAFE/TIPS system updates.
• Performs other duties as assigned for the smooth operation of the Department.

Position-Specific Details

Work Location: This vacancy is located in the Winnfield, LA Child Welfare department in Winn Parish.

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Works

Schedule:

Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Career Progression: This position participates in a Career Progression Group (CPG) and may be filled as an Administrative…