Administrative Assistant

Louisiana Department of Public Safety & Corrections – Corrections Services

ELAYN HUNT CORRECTIONAL CENTER, St. Gabriel, LA

www.doc.louisiana.gov

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

We are seeking a proactive and highly organized Administrative Assistant to provide comprehensive secretarial and administrative support to a high-level manager or mid-level administrator, as well as their team. This role requires a self-motivated professional who can operate independently, exercise sound judgment, and take initiative in handling a wide range of tasks—especially in dynamic or non-routine situations. The ideal candidate will be resourceful, detail-oriented, and capable of managing competing priorities with professionalism and discretion.

Why work for DOC?

• Culture
  : DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Growth
  :
  Professional growth is encouraged at DOC through numerous avenues.
• Benefits
  : DOC offers a generous benefits package including a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s may be an available benefit for certain positions upon meeting the policy requirements.

Please visit our website to learn more about DOC, our facilities, and our mission.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Draft Complex Correspondence: Independently compose, edit, and prepare a wide range of written communications, including confidential and sensitive documents, ensuring clarity, accuracy, and alignment with organizational standards.
• Liaison and Communication Management: Act as a primary point of contact between the supervisor and internal/external stakeholders, facilitating effective communication and ensuring timely dissemination of information.
• Issue Prioritization and Briefing: Evaluate incoming requests, issues, and conflicts to determine urgency and significance; provide concise, informed briefings and recommendations to the supervisor for appropriate action.
• Budget Monitoring and Compliance: Track and monitor departmental expenditures, reconcile accounts, and ensure spending aligns with approved budgets and financial policies; assist in preparing financial reports as needed.

Position-Specific Details
:

Appointment Type
: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
• An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.
• This posting may also be used to fill a vacancy as a temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the…