Administrative Assistant

Overview

To perform this job successfully, an individual must be able to perform the essential functions of this position satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

• Welcomes and directs visitors and clients
• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Incoming & Outgoing Mail
• Retrieves, collects and/or sends information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Data entry tasks including payroll time entries, material certification and change orders
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Maintains a system for recording expenses and the use of petty cash
• Special projects and other responsibilities as needed
• Performs other related duties as assigned

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently

• High school diploma or equivalent
• Valid driver’s license
• Must meet the requirements of the company fleet policy to be a company sanctioned driver
• Must have a satisfactory motor vehicle report (MVR)
• Satisfactory background check
• Minimum of two years’ experience in an administrative role

Pavement Markings, LLC is a drug and alcohol-free workplace.