Administrative Assistant

Overview

Louisiana Department of Public Safety & Corrections – Corrections Services, Elayn Hunt Correctional Center, St. Gabriel, LA. Our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all. This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

We are seeking a proactive and highly organized Administrative Assistant to provide comprehensive secretarial and administrative support to a high-level manager or mid-level administrator, as well as their team. This role requires a self-motivated professional who can operate independently, exercise sound judgment, and take initiative in handling a wide range of tasks—especially in dynamic or non-routine situations. The ideal candidate will be resourceful, detail-oriented, and capable of managing competing priorities with professionalism and discretion.

Why work for DOC?

• Culture: DOC values and supports employees through recognition programs, fostering a sense of community, internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged through numerous avenues.
• Benefits: Generous benefits package including a defined benefit pension plan, health insurance (also available post-retirement), at least 10 paid holidays, sick and annual leave that rolls over, paid time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, and alternate work schedules. Some positions may offer 4/10 schedules upon policy eligibility.

Please visit our website to learn more about DOC, our facilities, and our mission.

• Draft Complex Correspondence: Independently compose, edit, and prepare a wide range of written communications, including confidential and sensitive documents, ensuring clarity, accuracy, and alignment with organizational standards.
• Liaison and Communication Management: Act as a primary point of contact between the supervisor and internal/external stakeholders, facilitating effective communication and timely dissemination of information.
• Issue Prioritization and Briefing: Evaluate incoming requests, issues, and conflicts to determine urgency and significance; provide concise, informed briefings and recommendations to the supervisor for appropriate action.
• Budget Monitoring and Compliance: Track and monitor departmental expenditures, reconcile accounts, and ensure spending aligns with approved budgets and financial policies; assist in preparing financial reports as needed.

Position-Specific Details

Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
• An employee selected for a promotion may be required to serve a trial detail prior to permanent promotion.
• This posting may also be used to fill a vacancy as a temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.

Other Important Information

• IMPORTANT: In the supplemental questions, applicants must authorize the HR Office of DPS&C Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering YES to the PREA question.
• Any degree, certificate, license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience based on college credit/hours should have accompanying transcripts for verification.
• This is a 24-hour facility. This Agency is a Drug Free Workplace.

No Civil Service test score is required to be considered for this vacancy. To apply, click the “Apply” link above and complete an electronic application, which can be used for this vacancy…