Strategic Executive Assistant-OPA

Job Summary

The Strategic Executive Assistant serves as the primary point of contact and trusted strategic partner to the Chief Executive Officer of Algiers Charter. This role manages the business of the CEO by protecting executive time, anticipating needs, and ensuring focus on high‑priority strategic initiatives. The ideal candidate is a highly organized, proactive professional who functions as a gatekeeper, project manager, and organizational systems builder, while maintaining an efficient infrastructure that supports executive effectiveness and the organization’s mission.

Strategic Executive Assistant

Department: OPA
Work Days: 12 Month
Reports To: Chief Executive Officer
FLSA Status: Exempt
Last Revised Date: 01/12/2026

• Manage the CEO’s complex calendar with a high degree of discernment, prioritizing internal and external requests in alignment with organizational goals.
• Act as a "gatekeeper" to ensure the CEO’s time is protected for deep work and strategic planning.
• Proactively identify and resolve scheduling conflicts before they arise.
• Coordinate all Board of Trustees meetings, including logistics, public notice compliance, and material distribution.
• Design and assemble high-quality Board presentations, reports, and briefing binders.
• Record and distribute meeting minutes, tracking all follow-up items and Board-level deliverables.
• Design, implement, and maintain a sophisticated filing system (digital and physical) to ensure critical documents are easily accessible.
• Manage the flow of information to and from the CEO’s office, ensuring timely responses to stakeholders.
• Prepare meeting agendas and ensure the CEO is fully briefed and has all necessary materials 24–48 hours before any engagement.
• Track CEO Deliverables:
  Maintain a high-level "priority dashboard" to monitor deadlines, project milestones, and the CEO’s personal "to-do" list.
• Cross-Departmental Coordination:
  Serve as a bridge between the CEO and department heads (Finance, Academics, and Operations) to ensure collaborative projects stay on track.
• Strategic Initiatives:
  Assist in the execution of special projects and system-wide initiatives, conducting research and providing administrative backbone to new ventures.
• Performs other duties as assigned that are consistent with the scope, responsibility, and level of this position.

• Minimum Requirement:
  Bachelor’s Degree (Business Administration, Public Administration, Education, Communications, or related field).
• Preferred Requirement:
  Master’s Degree (MBA, MPA, or M.Ed. in Leadership).
• Experience:
  
  5+ years supporting C‑suite executives, preferably within an educational, non‑profit, or public sector environment.
• Technical Savvy:
  Expert‑level proficiency in Google Workspace/Microsoft 365 and project management tools (e.g., Asana, ).
• Discretion:
  Proven ability to handle confidential information with absolute integrity.
• Communication:
  Exceptional writing and visual design skills (for presentations and Board communications).
• Anticipation: A "forward‑leaning" mindset—the ability to anticipate the CEO’s needs before they are voiced.
• Key Certifications (Optional but High Value):
  • PMP (Project Management Professional)
  • CAP (Certified Administrative Professional)
• Executive‑level written and verbal communication
• Strategic thinking and anticipation
• High integrity, discretion, and confidentiality
• Relationship management and collaboration
• Strong organizational and prioritization skills
• Accountability and follow‑through
• Advanced proficiency in Google Workspace, Microsoft 365, and project management tools (e.g., Asana, )
• Exceptional attention to detail and time management
• Commitment to equity and student‑centered outcomes

• Frequently required to sit, stand, walk, and operate standard office equipment.
• May be required to lift or move office supplies and documents up to 20 pounds.
• Extended periods of screen time and use of computer peripherals.li>
• Occasional bending, reaching, or moving throughout school facilities.

• Work is performed in an office setting within the school/office building.
• Fast‑paced environment requiring multitasking and quick decision‑making.
• Frequent interaction with staff, students, parents, and community members.
• May occasionally be required to travel and work beyond regular school hours for events or deadlines.
• Occasional work evenings or weekends and support board meetings/events.