Accounting & Billing Associate

Join to apply for the Accounting & Billing Associate role at Red Hill Supply.

• Dental insurance
• Health insurance
• Paid time off

Our firm primarily sells products to government customers through various contract awards and/or online selling platforms. The Accounting & Billing Associate reports administratively to the Director of Operations and works closely with other Accounting Team Members to manage workflow for three different business divisions.

• Responsible for entire customer billing and collections cycle:
  • Convert completed sales orders to invoices
  • Bill customer using correct payment method (credit card, vendor portal, Net 30, etc.)
  • Ensure open invoices are collected, follow‑up with customers as needed
• Process vendor bills from purchase order through payable state in ERP:
  • Monitor multiple email accounts to identify vendor invoices and other correspondence, match to applicable purchase orders
• Assist with weekly accounts payable for 30‑50 vendors
• Review daily charges on the company’s procurement card and match to the applicable purchase order/sales order to ensure charges are allocated to the correct sales order in the accounting system
• Review Net 30 vendor statements for any missing bills and handle vendor inquiries
• Help resolve vendor bill discrepancies and pursue refunds of sales taxes charged in error; pursue vendor refunds through to resolution
• Assist Sales Operations team with expediting status of open purchases with vendors
• Update order portals with tracking information for orders in a timely manner
• Help maintain (update) sales tax exemption documentation with vendors and in ERP as needed
• Help maintain (update) vendor and customer information in ERP as needed
• Perform data analysis and other administrative projects as directed by Director of Operations
• Basic office administrative duties, as assigned (checking mail, bank deposits, etc.)

• Admin, A/R, A/P, and general bookkeeping experience with a manufacturer/ distributor
• Sage Intacct ERP experience a plus

• Basic bookkeeping knowledge
• Microsoft applications:
  Excel, SharePoint, Outlook, Word
  • Excel skills: advanced formula usage, data sorting and filtering, conditional formatting
• Detail‑oriented and analytical thinking
• Able to follow consistent processes and manage multiple assignments
• Excellent written and verbal communication

We are interested in qualified candidates who are eligible to work full‑time in the United States. However, we are not able to sponsor visas.

• Entry level

• Full‑time

• Accounting/Auditing and Finance
• Industries:
  Wholesale