Accounting Billing Associate

Benefits

• Dental insurance
• Health insurance
• Paid time off

Our firm primarily sells products to government customers through various contract awards and/or online selling platforms. The Accounting & Billing Associate reports administratively to the Director of Operations and works closely with other Accounting Team Members to manage workflow for three different business divisions.

• Responsible for entire customer billing and collections cycle:
  • Convert completed sales orders to invoices
  • Bill customer using correct payment method (credit card, vendor portal, Net 30, etc.)
  • Ensure open invoices are collected, follow‑up with customers, as needed
• Process vendor bills from purchase order through payable state in ERP:
  • Monitor multiple email accounts to identify vendor invoices and other correspondence, match to applicable purchase orders
  • Assist with weekly accounts payable for 30-50 vendors
  • Review daily charges on the Company’s procurement card and match to the applicable purchase order/sales order to ensure charges are allocated to the correct sales order in the accounting system
  • Review net 30 vendor statements for any missing bills and handle vendor inquiries
  • Help resolve vendor bill discrepancies and pursue refund of sales taxes charged in error; pursue vendor refunds through to resolution
  • Assist Sales Operations team with expediting status of open purchases with vendors
  • Update order portals with tracking information for orders in a timely manner
  • Help maintain (update) sales tax exemption documentation with vendors and in ERP as needed
  • Help maintain (update) vendor and customer information in ERP as needed
• Perform data analysis and other administrative projects as directed by Director of Operations.
• Basic office administrative duties, as assigned (checking mail, bank deposits, etc.)

• Admin, A/R, A/P, and General Bookkeeping Experience with a Manufacturer/Distributor
• Sage Intacct ERP experience a plus

• Basic bookkeeping knowledge
• Microsoft applications:
  Excel, SharePoint, Outlook, Word
• Excel skills: advanced formula usage, data sorting and filtering, conditional formatting
• Detail‑oriented and analytical thinking
• Able to follow consistent processes and manage multiple assignments
• Excellent written and verbal communication

We are interested in qualified candidates who are eligible to work full‑time in the United States. However, we are not able to sponsor visas.