Receptionist Senior Coordinator

Overview

Los Gatos - California - United States of America

About The Role

As a CBRE Receptionist Sr. Coordinator, you will provide advanced administrative support for multiple departments or offices. This includes greeting visitors, answering calls, setting up meeting rooms, and other tasks. This role is part of the Workplace Experience function and focuses on delivering world-class customer service to clients and visitors of a designated building.

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols. Escort visitors to the proper location.
• Schedule and prepare meeting and conference rooms, including room setup, placing catering orders, and securing technological equipment.
• Perform intermediate clerical duties including distributing office faxes and packages, and ordering office supplies.
• Screen incoming and outgoing packages, mail, and freight. Arrange messenger service as needed.
• Maintain the appearance of the reception area, conference rooms, café, and other common areas. Request building and housekeeping services as needed.
• Arrange convenience and hospitality services for guests such as transportation, tickets, reservations, etc.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact the team through the quality of the services or information provided.
• Follow standardized procedures and practices with regular but moderate supervision and guidance.

• High School Diploma or GED with 2-3 years of job-related experience.
• Understanding of work routines and standards and the ability to apply skills and knowledge in a range of processes, procedures, and systems.
• Intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong organizational skills with a robust inquisitive mindset.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Receptionist Senior Coordinator position is $28.50 per hour and the maximum salary for the Receptionist Senior Coordinator position is $33.50 per hour. The compensation offered will depend on the candidate’s skills, qualifications, and experience.

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

CBRE values the differences of all current and prospective employees and provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recr or via telephone at  (U.S.) and  (Canada).

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