Facilities Manager

Qualified applicants will be contacted with further details once the recruitment closes.

Facilities Manager

Public Works

Exempt

Middle Management

To plan, organize, direct and coordinate the activities of the Facilities Division; to provide leadership to staff; and to utilize administrative and technical skills and provide highly complex staff assistance to the Public Works Director/City Engineer.

Receives direct supervision from the Public Works Director/City Engineer. Exercises direct supervision over assigned personnel.

• Plan, schedule, supervise, and, as necessary, participate in the city-wide facilities maintenance program and assigned Capital Improvement projects; establish work priorities for division personnel on work assignments involving carpentry, painting, plumbing, electrical, HVAC, custodial services, and other types of maintenance; plan and schedule building cleaning activities; develop programs for routine and preventive facility maintenance.
• Receive, evaluate and process work requests from City departments; and determine priorities and methods necessary to achieve objectives.
• Coordinate computerized Maintenance Management System to track work orders, time and materials, and prepare periodic reports.
• Coordinate projects and equipment purchases with other City work units and outside contractors; assist in the determination of the need for use of contractors; prepare contract documents, vendor qualifications and Request for Proposal specifications and requirements; participate in vendor/contractor selection; negotiate and administer vendor contracts and agreements in conformance with city policies and requirements.
• Performs facilities work of a specialized nature or as may be required on an emergency basis; prepares plans and specifications for changes in facility design and/or facility improvements.
• Inspect work by employees and contractors in progress and upon completion to ensure compliance with standards and specifications; and advise management staff of work in progress, operating problems and actual or potential delays.
• Manage the lease/rental agreements for city property and conduct monthly property inspections to ensure compliance with lease agreement; prepare inspection report; review and follow-up on report with tenant. Manage space use agreements for specified spaces within city facilities.
• Manage joint-use agreements associated with various city facilities.
• Manage building/facility utilities, analyze use, and make recommendations for usage reductions and efficiency measures appropriate to the building type and use.
• In collaboration with department heads and related staff, leads the development and production of the annual Five-Year CIP budget document.
• Performs annual review and assessment of the Five-year CIP document and makes recommendations for improvements or changes.
• Reliable and dependable attendance and punctuality.
• Develop and implement department goals and objectives; establish performance standards, methods and related activities for assigned personnel; develop and implement policies and procedures.
• Evaluate operations and recommend improvements and modifications; prepare various reports on operations and activities.
• Prepare the operations division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and control expenditures; administer the approved budget.
• Participate in the selection of staff; oversee the coordination of staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Represent the department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research, prepare and present technical, administrative, City Council and Commission agenda reports; prepare written correspondence.
• Participate in the development of the various public works master plans; assign work activities, projects and programs; monitor work flow; implement policies and procedures; review and evaluate work products, methods and procedures.
• Ensure that Operations personnel receive essential training for department certifications, employee safety practices, and proficiency in fleet equipment/vehicles. Be responsible for the development of assigned personnel to ensure high quality and proficient level of service for the division.
• Administer safety program by developing, implementing, and maintaining all safety activities for the Facilities Division.
• Act as the ADA Coordinator per the Americans with Disabilities Act (ADA) regulation.
• Coordinates, develops, and conducts Operations safety…