Executive Real Estate Assistant

Overview

Are you a driven Real Estate Operations Leader ready to elevate your career? Join a fast-paced, high-performing luxury real estate team in Los Angeles where your expertise, initiative, and leadership will make a real impact. This is an exciting opportunity for a sharp, detail-oriented professional with 4+ years of experience supporting top-producing agents at a high level. The ideal candidate brings exceptional discretion, poise, and initiative — someone who thrives in a fast-moving environment, takes pride in delivering outstanding results, and finds fulfillment in helping a top-performing team reach new levels of excellence.

In this position, you'll act as the lead agent's right hand — keeping priorities in focus, timelines on track, and every detail in order. From managing calendars and communications to overseeing listings and client care, your ability to create structure and anticipate needs will be essential to the team's success. You belong in real estate — you have a deep understanding of California contracts, CAR forms, and the full transaction lifecycle from pre-listing to post-close.

You're comfortable working with discerning clientele and bring professionalism, discretion, and warmth to every interaction.

This is a position for someone who loves being behind the scenes, running operations with precision, and playing an indispensable role in a thriving, stable business. As the backbone of this dynamic Compass Real Estate Team, you'll take ownership of operations, anticipate needs, and help drive continued growth and success. An active California real estate license is strongly preferred but not required.

• Salary: $100,000 - $140,000 commensurate with experience, in addition to a bonus.
• Benefits: Vacation, holidays, and sick pay
• Hours: Full-time, 40 hours, flexibility in the evenings and occasional urgent weekend needs (Drafting documents, sending out Docu Sign, responding to email/calls/texts with acknowledgment as needed)
• Location: Los Angeles, CA (90028).
  In office
  - You live within a 40-minute commute of Los Angeles, CA. (90028) You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license, and you carry insurance.

• Maintain and manage the lead agent's calendar and email to keep them on track and prepared
• Maintain SOPs and create or revise systems and processes for maximum efficiency
• Draft contracts and manage listings from pre-market through close, including scheduling vendors, preparing marketing materials, and handling client communications with the support of a transaction manager
• Manage the CRM to ensure clean, accurate data and strategic follow-ups are in place
• Schedule showings and inspections, manage vendors, and deliver a concierge level of service
• Liaise between clients, vendors, and the agent with professionalism
• Handle special projects and act as the point of contact for clients

• 4+ years of experience supporting a residential agent or team in a similar capacity
• An active CA real estate license is strongly preferred, but not required

• Deep understanding of California residential real estate forms, timelines, and listing processes
• Strong written and verbal communication skills; confident in representing the team with professionalism
• Adaptable with the ability to pivot quickly while maintaining impeccable attention to detail and juggling multiple high-priority tasks
• Highly organized, resourceful, calm under pressure, and deadline-driven
• Self-directed, reliable, and mature — you anticipate needs and keep your team informed
• Tech-savvy and comfortable using CRMs, Google Workspace, Docu Sign, and project management tools

$100,000 - $140,000

At Calibre Real Estate Group, we’ve closed over $75 million in transaction volume year-to-date, consistently outperforming in one of the nation’s most competitive luxury markets. Our success is driven by a unique blend of sharp business acumen and an eye for elevated design, allowing us to approach every transaction with both strategy and style.

With a refined aesthetic and a trusted reputation, our team is known for delivering high-touch service rooted in professionalism, loyalty, and results. We pride ourselves on fostering a supportive, growth-oriented, and collaborative team culture—where driven individuals feel empowered, respected, and inspired to do their best work.