Grants Assistant; CCF

The California Community Foundation (CCF) is a nonprofit grantmaking foundation that administers almost 1,600 individual charitable funds to meet existing and emerging needs in the Greater Los Angeles area. CCF is one of the largest and fastest growing community foundations in the United States. With assets of more than $1.6 billion, CCF has awarded more than $1.6 billion in grants and received more than $1.8 billion in contributions over the past ten years.

Since 1915, CCF has been helping individuals, families, corporations and nonprofits establish and develop their philanthropic visions.

We envision a future where all Angelenos thrive – a future where the productive capabilities of Angelenos contribute to the health and well-being of our communities. The fate and future of every resident is interwoven, and our success as a community will be defined by how we improve the quality of life of all residents, especially our most vulnerable. We also envision a future in which more donors impact the challenges of Los Angeles and beyond, fulfilling their passions and creating a diverse spectrum of opportunities and philanthropic legacies.

For 100 years, the passion of our living and legacy donors has defined and built the California Community Foundation. Their generosity and dreams for a better tomorrow make our drive for meaningful social change possible. We partner with individuals and families to not only pursue their own personal passions but to collaborate with us, along with the public, private and nonprofit sectors, in transforming Los Angeles County.

CCF is hiring a Grants Assistant. This position supports the administration of all foundation grants and scholarships processes. Responsible for preparing and coding grants, scholarships and non-operating non-grant records and ensures accuracy of final disbursements upon mailing. Assists with administration of permanent restrictive funds and team’s responsibilities within the competitive grantmaking process. Provides customer support to external constituents and serves as resource on grants and database procedures for internal staff.

Major Responsibilities:

• Grants Management:
  • Donor Initiated Grants :
    Responsible for supporting the administration of all donor initiated grants and disbursements, including coding of fund assets to ensure grantmaking is in accordance with fund balances and spending policy, preliminary organization review to ensure recipient is current with IRS regulations, and grant data integrity. This position handles grant entry, coordinates appropriate approval and signature for checks and agreements and ensures distribution of award letters in an efficient, timely, and accurate manner.
  • Discretionary Grants: Supports permanent restrictive funds and staff matching grants program, and priority grantmaking areas with Letter of Intent review, grant management including preparing grants and grant agreements, and support for grants monitoring. Provides technical support for applicants, and occasionally assists with application review.
  • Scholarships :
    Prepares scholarship records and ensures distribution of award letters in an efficient, timely, and accurate manner.
• Customer Relations:
  Serves as contact for several external constituents, including fund contacts (donors, financial advisors, etc.), grant seekers (nonprofits, teachers, artists, etc.), and committee advised scholarship contacts.
  • For fund contacts , supports Grants Management and donor staff as appropriate in responding to inquiries from fund holders.
  • For grant seekers , provides information on CCF’s grant opportunities, answering questions about foundation grantmaking policies and practices. Assists with customer support for online portals and online user record management.
  • For committee advised scholarship funds , supports Grants Management staff in responding to inquiries from committee members, scholars, and institutions.
• Grants Processes, Policies and Procedures:
  Stays current on IRS restrictions surrounding donor advised funds, as well as common foundation grantmaking practices in order to contribute to the development,…