KP- Personal Assistant​/Property Manager - Los Angeles, CA

A personal assistant/property manager is sought for a professional couple in Los Angeles to assist with the management of their homes, businesses, philanthropic work, and various aspects of their personal lives and personal projects. This is a hands‑on position with as much desk work and vendor management as there is assistance with tasks on the property or around town. This role will be a combination of remote and on‑site work.

Oversee general maintenance and upkeep of the property, such as:

• Identify and fix any and all maintenance issues and/or property‑related problems that may arise. Book and schedule thoughtfully. Supervise and release vendors from the repair/fix as you would for your own home.
• Sourcing, vetting, and hiring of outside contractors as needed to assist with the maintenance of the properties. Also, sourcing backup or alternatives in the event that the family needs to pivot for various reasons.
• Manage vendors on‑site, review work. Ensure their licenses and COIs are current. Supervise carefully. Inspect and debrief on the solution/fix/repair, and approve visually and verbally before releasing the vendor. Pushback with additional work requirements if the job is not completed to satisfaction/standard.
• Check in and maintain the upkeep and security of properties while families are present and traveling
• Answer security company alarm calls 24/7
• Assist with basic day‑to‑day needs at the properties, such as coordinating and handling major deliveries, resupplies, etc
• Help continue to maintain and accurately update, as needed, our "House Manual" which contains all pertinent information about the house, property, and smart home systems
• Assist with kitchen supplies/inventory
• Coordinate grocery list with ownership + housekeeper
• Manage grocery delivery and re‑stock
• Maintain household item inventory (list and resupply)
• Purchase any necessary household items such as bed linens, tableware, glassware, cookware, bath accessories, towels, etc.
• Restock staple inventory as needed. Coordinate with ownership + housekeeper
• Provide weekly Management Reports to the Principal
• Maintain the “house calendar” to coordinate service, maintenance and other related schedule

Coordinate with gardeners, groundskeepers, pool service, etc to ensure proper maintenance of the exterior, such as:

• Oversee vendors conducting property landscaping and tree maintenance
• Oversee swimming pool and fountain maintenance
• Oversee interior maintenance, including housekeeping, etc.
• Monitor foundation, roof and drainage systems for cracks and/or leaks
• Walk the property regularly to check for / spot any obvious issues with infrastructure, trees, yard, plants, garden, pest control, etc.

Coordinate with tradespeople–general contractors, plumbers, electricians, painters, carpenters, etc, to maintain the structures on the properties, such as but not limited to:

• Monitor and manage HVAC system - scheduled preventative maintenance and filter changes
• Monitor and manage plumbing system maintenance to ensure there or no possible blockages (such as tree roots) that will create drainage problems
• Monitor pest control management (termites, ants, rodents, etc.)
• Check and schedule routine maintenance for items in the home that require it (ofuro tub, upholstery, paint touch ups, window cleaning, gutters, etc)
• Oversee construction projects if/as necessary
• Sourcing, vetting and hiring of any short‑term and long‑term household staff for current and possible future needs:
  Nanny, Chef, Housekeeper, Driver, etc
• Manage household staff schedules
• Maintain documentation and care of fine art and manage any fine art handling
• Coordinate with 3rd party services such as dry cleaners, etc for pickup/dropoff
• Manage any Move‑In and Move‑Out and subsequent Inspections (including video)
• Assist with properly inventorying storage contents and any other off‑site property.
• Arrange for staging, furnishings & special needs for the property
• Assist in the coordination and management of social events
• The family throws at least 3‑4 large events (non‑birthday) per year, and at least 4 birthday parties per year
• Coordination and management of general gifting (holidays, birthdays, etc), including packing…