Center Administrator, Semel HCI Center

Special Instructions to Applicants

This position will be 80% on-site at the UCLA campus and 20% able to work remotely.

This is a one year contract with the possibility of extension and/or conversion to a career appointment.

The goal of the Semel Healthy Campus Initiative (HCI) Center at UCLA is to improve the health and well-being of the UCLA community through the development of new ideas and expansion of existing programs in education, service, and research. Semel HCI Center serves as an incubator for innovative well-being interventions which provide students, faculty, and staff with knowledge and the opportunity to expand their well-being with tools to attain success in their professional, personal, and academic lives.

Semel HCI Center’s staff conducts its work with a broad network of supporters which include senior leadership, deans, vice chancellors and a myriad of faculty, staff, student leaders, and collaborators at UCLA, UCOP and beyond. Semel HCI Center’s work is interconnected at all levels among all stakeholders and through a collaborative approach, the Center strives to create a work environment based on respect, kindness, inclusiveness, consideration and professionalism in which each team member focuses on utilizing and maximizing their strengths to contribute to Semel HCI Center’s success.

Each core staff member is responsible for their primary area of focus with the understanding that the product of their collaborative efforts, supporting one another as a team, are of greater value to Semel HCI Center’s contribution to the University’s strategic plan than the sum value of everyone’s solitary role. Thus, this incubator model allows Semel HCI Center to succeed with a small core staff.

The Center Administrator serves as the executive assistant for the Associate Vice Provost (AVP) of the Semel Healthy Campus Initiative (HCI) Center at UCLA within the Chancellor's Organization. This position provides the highest level of executive administrative support for the AVP including managing the AVP's executive travel and meeting schedules; attending meetings with the AVP and providing note taking and other pertinent functions to ensure all projects are kept on task, and providing coordination and oversight for signature Semel HCI Center projects, programs, and events.

This role requires the incumbent to exercise significant judgement, discretion, and organizational acumen to successfully provide high-level assistance and coordination as this position is responsible for the implementation of the AVP's vision for health and well-being for the UCLA community (including all faculty, staff and students), and the evolution of a culture of health at UCLA, within the UC system, in the state, in the nation and world-wide.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• Minimum of 4 years of executive assistant experience supporting a high-level, university leader at UCLA (or at a similar institution of higher learning) in a fast-paced, large-complex department. (Required)
• Experience in coordinating projects in a fast-paced environment with ability to work independently in a complex working environment that requires great flexibility, efficiency, quick response time and prioritization of tasks with multiple and competing deadlines. (Required)
• Demonstrated excellence in administrative, time, and organizational skills to manage multiple and complex projects within designated schedules, set priorities that accurately reflect the relative importance of job duties and effectively complete assigned tasks to meet goals and objectives. (Required)
• Demonstrated experience in managing complex priorities related to projects for multiple entities from UCLA, UCOP and other UC…