Legal Administrative Assistant

We are seeking a dynamic, ambitious Administrative Assistant with strong paralegal capabilities to join our Los Angeles office. This role is ideal for a legal support professional experienced in litigation support, clerking, and U.S. court filing procedures — with particular strength in California court filing requirements, including e‑filing, physical filing, formatting compliance, service procedures and communications with clerks.

If you are eager to make an impact in a fast‑paced, growing environment, we want to hear from you.

• Prepare, draft, revise and proofread legal documents including pleadings, motions, briefs, subpoenas, discovery responses, notices and routine correspondence.
• Support attorneys in preparing filings compliant with jurisdiction‑specific rules, with demonstrated experience handling California state and federal court filings, including:
• E‑filing platforms and court‑mandated upload protocols
• Formatting rules, page limits, service lists and filing deadlines
• Mandatory cover sheets, fee schedules and local rules compliance
• Coordinating directly with court clerks regarding filings, orders and status updates
• Assemble and finalize exhibit sets; prepare Table of Contents (TOC) and Table of Authorities (TOA).
• Redact confidential information and ensure accurate preparation of all litigation submissions.

• Open new matters and conduct conflicts checks.
• Track litigation deadlines, calculate timelines, and maintain a matter master list.
• Ensure all communications and documents are accurately stored in the firm’s document management system.

• Manage attorney calendars and coordinate internal and external meetings.
• Assist with travel arrangements, meeting logistics and materials preparation.
• Support monthly time-entry processes and ensure deadlines are consistently met.
• Assist with billing, prebills, client invoices and collections follow‑up.

• Act as liaison between attorneys, clients, court personnel, judicial assistants, process servers and opposing counsel.
• Maintain high standards of professionalism, responsiveness and confidentiality.

• Assist in organising seminars, client events, conferences and training sessions.
• Support office operations including supplies, expense reporting, vendor coordination and administrative tasks.
• Contribute to implementation of workflow processes, docketing tools and improved practice efficiencies.

• Prior experience in a law firm, litigation practice or legal department.
• Proven experience including drafting, filing, document management and litigation support.
• Significant experience with California court filings, including e‑filing, physical lodging of documents, service requirements and communication with clerks and court staff.
• Ability to create and revise TOCs and TOAs with precision.
• Strong proficiency with Microsoft Office and legal software platforms.
• Ability to work in a fast‑paced environment with shifting priorities.
• Exceptional organisational skills and meticulous attention to detail.
• Ability to work independently and exercise sound judgment within assigned responsibilities.
• Excellent written and verbal communication skills.
• Strong teamwork skills and ability to work effectively under tight deadlines

• Experience supporting multiple attorneys concurrently.
• Familiarity with docketing systems and litigation‑tracking tools.

A proactive, enthusiastic professional with deep legal support experience who thrives under pressure and enjoys being a dependable resource to attorneys and clients. You operate with discretion, take initiative, and excel in environments where accuracy, responsiveness and organisation are essential.

We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.