Legal Administrative Assistant - Legal Support Team - Litigation

Overview

Summary The Legal Support Team is a dedicated and centralized group of LAAs who will be supporting attorneys using a workflow management software to delegate tasks.

• Solid working knowledge and a demonstrated high acumen in the operation of computer software applications, specifically Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, Emburse, CCC Macros and other firm software as required.
• Creates, edits, formats, and proofs reads documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail.
• Creates Table of Contents;
  Table of Authorities; and other formatting items such as headers, footers, signature blocks, etc.
• Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etc. as required.
• Knowledge of the e-filing process and is adept at learning local rules for courts in multiple jurisdictions.
• Creates case files electronically and manages appropriately allowing attorneys to locate or pull items from those files efficiently. Circulates file-stamped copies of filings.
• Pull documents and coordinate preparation of binders for items such as depositions, hearings and trials.
• Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (e.g., reserve conference rooms; making deposition arrangements).
• Communicates with clients by telephone or email as needed. Maintains accurate client contact information and reporting instructions.
• Scheduling meetings and travel itineraries based on attorney calendar availability.
• Processes bills; proofs billing sheets; reviews and edits bills.
• Submits attorney expense reports and invoices via accounting system.
• Processes new business requests by opening new matters; preparing and reviewing conflicts submissions; and closing matters appropriately.
• Manages workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other shared services to complete work.
• Ability to work with little supervision; prioritizes and anticipates work needs; works well under occasional periods of competing priorities and deadlines.
• Collaborates with administrative support staff (office services, word processing, accounting, IT, etc.) as necessary or appropriate to complete tasks.
• Performs legal assistant duties, as required.
• Other duties as assigned.

• Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform basic arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
• Ability to transcribe legal documents, correspondence, and reports from rough draft or dictation with minimal errors.
• Approximately three to five years on-the-job general litigation experience necessary in order to produce accurate litigation documents and correspondence with minimal supervision.
• Familiar with State Court and Federal Court filing guidelines, judges’ preferences and fees. Ability to learn multiple jurisdiction court e-filing requirements.
• Ability to organize and prioritize tasks, as well as complete them within established time constraints. Consult with attorneys when priorities conflict.
• Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff to provide information with ordinary courtesy and tact. High level of interpersonal skills required to handle sensitive and confidential situations.
• Work occasionally requires a high level of effort while producing a high volume of information and performing other essential duties.
• Must have exceptional technical skills and an advanced-level working knowledge of the MS Office Suite.
• Excellent verbal and written communication skills. Proven proficiency using legal terminology and experience working in various practice areas.
• The ability to quickly learn and integrate new technical skills and knowledge; seeks out avenues to enhance technical skills.
• Abi…